Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Administration
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
279-7320109-JUL25
Employer
279 University Hospitals Sussex NHS Foundation Trust
Employer type
NHS
Site
Royal Sussex County Hospital
Town
Brighton
Salary
£31,049 - £37,796 per annum pro rata
Salary period
Yearly
Closing
Today at 23:59

Employer heading

279 University Hospitals Sussex NHS Foundation Trust logo

Divisional PA, W&C Division

Band 5

 About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

 Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First .  In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme  for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. 

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex. 

 

Job overview

To provide high quality administrative and secretarial support to the members of the W&C Division Management Team. To support the W&C Division Management Team as they lead the 4 Directorates across all UHSx sites.  

Postholder can work from any site but must be able to travel to all sites.

Main duties of the job

Communication. Act as the central communication and information co-ordinator to the Division promoting efficient and accurate information throughout the Division, its 4 Directorates and Trust-wide basis, working closely with the General and Operational Managers.  

Service Delivery and Improvement. Maintain the diaries, ensuring that all arrangements for meetings, travel and accommodation are scheduled appropriately.   Ensure with colleagues that all meetings are covered adequately and take responsibility for tracking membership of groups and updating distribution lists accordingly.  

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme  for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. 

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Detailed job description and main responsibilities

Communication

Service Delivery and Improvement

People Management and Development

Patient Care Delivery

Learning and Development

Person specification

Qualifications

Essential criteria
  • Degree or equivalent experience
  • Experience of organising events, seminars, meetings, courses and conferences.
Desirable criteria
  • Secretarial qualification
  • Project management experience.

Skills

Essential criteria
  • Able to produce concise reports both financial and information based.
  • Evidence of having undertaken own development to improve understanding of equalities issues
  • Ability to create visual presentations for use by others. Advanced working knowledge of Microsoft Office Products: Word, Excel, PowerPoint and Outlook
Desirable criteria
  • Experience of using patient administration systems

Equality, Diversity & Inclusion

Essential criteria
  • Evidence of having championed diversity in previous roles (as appropriate to role)
  • Evidence of having undertaken own development to improve understanding of equalities issues

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyArmed Forces Covenant Gold AwardDisability confident employerStep into healthHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Hugh Jelley
Job title
DDO W&C Division
Email address
[email protected]
Telephone number
07979 706342
Additional information

Welcome informal discussion from interested candidates.

Apply online nowAlert me to similar vacancies