Job summary
- Main area
- Capital Development & Property
- Grade
- Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 279-7409205-SEP25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Sussex County Hospital
- Town
- Brighton
- Salary
- £38,682 - £46,580 Per annum, pro rata
- Salary period
- Yearly
- Closing
- 02/10/2025 23:59
Employer heading
Space Utilisation Manager
Band 6
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form:
https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
The purpose of the Space Utilisation Manager is to support the Senior Space Utilisation Manager in the following tasks:
- Enabling the Trust to run and manage its space and the use of space in the most efficient and effective way, in a compliant and safe environment.
- Support the Capital Development and Property team in the strategic planning of space and managing space demands and requests from the Trust’s multiple users and stakeholders.
- Advising and managing work to ensure the effective and efficient space utilisation across the Trust property portfolio.
- Implementation of the Estates Strategy and Masterplans and contribute towards strategic operational planning when vacating/relocating departments prior to undertaking building refurbishments.
The role will include supporting the Capital Development and Property team in the strategic planning of space and managing space demands and requests from the Trust’s multiple users and stakeholders.
The position will entail advising and managing work to ensure effective and efficient space utilisation across the Trust property portfolio.
The role will be work with the Estates Strategy and Masterplans and contribute towards strategic operational planning when vacating/relocating departments prior to undertaking major project refurbishments.
Deputise for the Senior Space Utilisation Manager; this might include representation at senior internal meetings and attendance at external events.
Main duties of the job
The post holder shall be involved in the space management of the physical assets (buildings) of the Trusts’ five main sites as well as satellite sites.
Support the delivery of the UHSussex Capital Plan through involvement in the decanting of properties and relocating of displaced services as required to meet capital project timescales.
Support the implementation of Trust strategies and operational plans in the allocation of space, to support those objectives and retain opportunities. Ensure space is effectively and efficiently utilised.
Contribute to UHSussex Estates Strategy, masterplans and associated site development plans in consideration of predicated space demands or existing space requests. Support the planning and delivery of the estate rationalisation targets proposed in the Estate Strategy to achieve the stated KPIs. Assist the Senior Space Utilisation Manager in running the Estate Strategy rationalisation workstream.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Contribute to the planning and development of the estate, ensuring the provision of safe, fit-for-purpose environments for patients, staff and visitors, which reflect changes in clinical practice, and which are consistent with the strategic aims and objectives of the Trusts.
Attend forums to monitor progress against the annual agreed programmes and to identify and manage space demands, utilisation and property efficiency.
Support the Trust in identifying opportunities to rationalise the estate, ensuring that space is utilised effectively.
Contribute to the efficient management and effective sustainable utilisation of space across the Trust estate.
Create relationships and networks with partners and stakeholders, providing space information, influencing decisions and creative solutions.
To support the Senior Space Utilisation Manager as the Capital Development and Property point of contact on all matters relating to space management.
To provide project management and space utilisation support for projects arising from the Estates Strategy and Masterplans.
Attend and support delivery of the Site-Specific Space Management Groups, including:
· efficient meeting planning and management
· receiving, processing and presenting space requests
· production, analysis, interpretation and comparison of space solutions
· stakeholder engagement at individual, team, directorate/divisions, site-wide and Trust-wide level as required
· implementation of space moves
· liaison with Property Assistant Capital Project Manager to project manage capital works relating to Space Management Group approved moves
· liaison with other divisions including Estates and Facilities, IM&T and external contractors to achieve seamless movement of colleagues
To support the roll out and future management of a digital space booking and utilisation monitoring system. The space booking system is complex, and the post holder must provide training and advice for all new users within the Trust.
To contribute data to the annual production of space utilisation statistical reports and coordinate with other data owners and stakeholders.
Be responsible for producing AutoCAD Technical customised drawings for space planning applications.
Inform the development, review and updating of the Trust’s space utilisation programme.
To ensure that the Trust operates within current national regulations, local policies and best practice in the field of space management. This includes relevant building and healthcare estate statutory and regulatory requirements including Health Technical Memoranda and Health Building Notes.
Budget management and review are key components of this role. The post holder will work with the Senior Space Utilisation Manager and Business Operations to control the budgets for space moves and estate rationalisation actions.
Ensure that all relevant Department of Health publications, guidelines and advisory reports are reviewed, and where necessary action plans are drawn up and implemented.
For additional information please refer to JD
Person specification
Essential
Essential criteria
- AutoCAD required a minimum of 2 years Experience
- Relevant experience in space management
- Knowledge of NHS/Public Sector
- Educated to degree Level or equivalent knowledge
Desirable criteria
- A Masters or equivalent experience in space/property/estate management/facilities management
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Tim Hague
- Job title
- Associate Director of Property
- Email address
- [email protected]
- Telephone number
- 07919461142
- Additional information
Raquel Snajdar - Senior Property Manager
List jobs with 279 University Hospitals Sussex NHS Foundation Trust in Administrative Services or all sectors