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Job summary

Main area
Clinical Administration
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
379-4885988-JAN23
Employer
379 University Hospitals Sussex NHS Foundation Trust
Employer type
NHS
Site
Royal Alexandra Children's Hospital
Town
Brighton
Salary
£21,730 - £23,177 per annum pro rata
Salary period
Yearly
Closing
08/02/2023 23:59

Employer heading

379 University Hospitals Sussex NHS Foundation Trust logo

COVID-19 Vacancy Ward Administrator

Band 3

 About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

We are a vibrant and inclusive organisation with patient care at our core. Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First.  In fact our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex. In the meantime make sure to check out our Patient First approach that runs through our core as you’ll get to know us better through this, our equality, diversity and inclusion pages which show just why being inclusive is so important to us and how our staff networks help drive change, and our staff wellbeing page that details the many ways in which we invest in your wellbeing.

Job overview

 We have a great opportunity for a responsible and enthusiastic individual to join our team of Data Quality Administrators.

This is a Full - time role,  working night shifts  2300 - 0800, covering shifts Monday - Sunday.

The candidate will work in the Children's Department and  providing a focused administration service within the Clinical Administration Inpatients department base at the Royal Alexandra Children's Hospital

Main duties of the job

We are looking to recruit a flexible, dynamic and motivated administrator for our fast paced and friendly Information Quality Team to help ensure adequate coverage of duties across a defined group of wards and departments, 7 days a week from 0800-0800. You will work on a rota basis, including weekends and Bank Holidays, ensuring the efficient and timely admission, transfer and discharge of patients, dealing with patients’ medical notes and being responsible for the accurate and timely input of information into our PAS system for the purposes of patient care and data quality.

You will be required to work in close contact with patients, relatives and a multidisciplinary team of nurses, doctors, physiotherapists or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will have to deal with queries face-to-face, on the phone and via email. For this reason the post holder will have excellent communication and spelling skills alongside the ability to multi task and remain calm under pressure.

Working for our organisation

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First.  Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.  We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Detailed job description and main responsibilities

The role includes a wide range of general administration tasks including working mainly with PAS System C Medway and Symphony when in an ED environment. Other tools include Outlook, Excel, Word, Spine Portal, Bloodhound or Panda. Previous experience on our systems is not required as training will be provided, however computer literacy and good knowledge of Microsoft Office is a must.

You will need to be able to work as part of a team, but also be able to work unsupervised, using your own initiative and reporting skills. You will have excellent organisational and time keeping skills, which are essential for this position.

Successful candidates will be honest, confident, have excellent communication skills, and be successful when prioritising their workload.

Please contact Maria Bridges Operation Manager Inpatient Services  on extension  . We encourage candidates to contact us prior to applying to this position to clarify doubts (e.g. working times) and go through the person specification

Person specification

Administration Experience

Essential criteria
  • relevant experience

Communication

Essential criteria
  • Written and verbal

Customer centred experience

Essential criteria
  • Customer service Experience

IT

Essential criteria
  • IT experience - use of difference systems

Working in a hospital setting

Essential criteria
  • Hospital Experience

supporting information background

Essential criteria
  • support information

Employer certification / accreditation badges

Happy to Talk Flexible WorkingVeteran AwareApprenticeships logoNo smoking policyDisability confident employerCare quality commission - OutstandingStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant Gold Award

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Maria Bridges
Job title
Operational Manager Inpatient Services
Email address
maria.bridges1@nhs.net
Telephone number
01273 696955
Additional information

01273 696955 ext 62921

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