Job summary
- Main area
- General
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 279-7457653-DEC25
- Employer
- University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Sussex County Hospital
- Town
- Brighton
- Salary
- £27,485 - £30,162 pro rata
- Salary period
- Yearly
- Closing
- 04/01/2026 23:59
Employer heading
Medical Secretary
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for a highly skilled and experienced Medical Secretary to work as part of our friendly and highly efficient secretarial team. You will be based in the Sussex Eye Hospital.
You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.
Excellent IT skills and English is essential.
You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.
You must have 2 years’ experience of a secretarial/administrative role, medical secretarial experience preferred.
Knowledge of working in a hospital environment or similar environment is desirable but not essential.
We are happy to consider a job share if appropriate and suitable candidates are available.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Main duties of the job
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.
The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.
The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.
Person specification
Experience
Essential criteria
- Excellent telephone skills - experience of talking to patients on the telephone & voicemail messages
- Excellent writing skills including accurate typing skills, grammar and punctuation skills
- NHS Experience
- Secretarial Experience (10 points medical secretarial/7 points secretarial)
Desirable criteria
- Knowledge/Experience of digital dictation software
- Previous experience/knowledge of G2 Digital dictation software
Skills
Essential criteria
- Ability to work as a team/job share and work well with others
- Experience prioritising, organisational and time management skills
- Stress management skills/experience in busy working environment
- Customer Care/patient care skills
- Experience of Microsoft Word & Outlook
Desirable criteria
- RSA Stage 3 typing or equivalent experience/qualification
- Medical Terminology
Equality, Diversity & Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Desirable criteria
- Demonstrates enthusiasm for working in the NHS/UHSx/Rheumatology
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Tracy Elliott
- Job title
- Secretarial Services Manager
- Email address
- [email protected]
- Telephone number
- 01273696955
- Additional information
Email contact preferred.
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