Job summary
- Main area
- MSK Directorate
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 279-7343588-AUG25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Sussex County Hospital
- Town
- Brighton
- Salary
- £31,049 - £37,796 Per annum pro rata
- Salary period
- Yearly
- Closing
- 07/09/2025 23:59
Employer heading
Lead Rota and Patient Access Coordinator
Band 5
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form:
https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
An exciting opportunity has arisen for a Lead Rota and Patient Access Coordinator to work within the Musculoskeletal Directorate, based at the Royal Sussex County Hospital in Brighton.
We are seeking a capable and enthusiastic person to work in conjunction with the other Rota Co-ordinator to ensure the maintenance of a high-quality, effective and flexible centralised electronic rota for medical staff across sites, and ensure efficient functioning of the Directorate medical cover.
Excellent organisational and solid IT skills are essential to ensure the rota for medical staff is up to date, accurate and disseminated electronically.
The successful candidate will ensure full on-call rota cover, escalating any uncovered shifts, and review the rotas and processes on an on-going basis. You will use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff. You will also be involved in training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover.
Main duties of the job
The post holder will be accountable for the maintenance of high-quality, effective and flexible centralised electronic rota for medical staff across the University Hospital sites and for working to ensure efficient functioning of the Directorate medical cover.
Responsible for working with the Directorate Management Team/Clinical Services Managers and Lead Consultants, Medical HR and other admin staff as determined by the needs of the service including training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Provide technical support for rota management and engage in discussions regarding improvements and amendments.
To ensure the rota for medical staff is up to date, accurate and disseminated electronically and review the rotas and processes on an on-going basis. To establish systems for ease of access and planning.
To ensure full on-call rota cover, escalating any uncovered shifts. Set up systems as early warning signals where cover not provided and to ensure monitoring of fair internal cover in times of absence and offer advice and support to consultants on the production of the rota.
To use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff.
Work with the Directorate Clinical Leads to ensure that all leave requests comply with leave policy and that sufficient cover exists within the department. Provide data to ensure the Trust Sickness and Absence Reporting policy for consultants and registrars is followed and complied with.
This role is a key part of the Department’s management team, working towards the achievement of key patient access targets across the Directorate.
Person specification
Qualifications and Experience
Essential criteria
- GCSEs (A-C) or equivalent, including English and Maths.
- Good skills in the use of Excel and developing monitoring systems
- Proven ability of managing a high-volume caseload and working under pressure.
- Proven ability of formulating rotas
- Demonstrable good understanding of the NHS and current policy
Desirable criteria
- Proven experience with working with medical staff and negotiating.
Equality, Diversity & Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Josie Baker
- Job title
- General Manager, MSK
- Email address
- [email protected]
- Telephone number
- 01444 441881
- Additional information
For further information or to arrange a site visit please contact:
Monica PereiraCaldas, Operational Manager, MSK
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