Job summary
- Main area
- Medical Education
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 279-7136823-JUN25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- The Audrey Emerton Building, Royal County Sussex Hospital
- Town
- Brighton
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 10/07/2025 23:59
Employer heading
Faculty Administrator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
Are you an organised and proactive administrator with a passion for supporting medical education? The PGME Faculty Administration Team plays a key role in ensuring high-quality training within our Trust by providing strong administrative support to our Local Faculty Groups (LFGs).
If you have excellent administrative skills, attention to detail, and a collaborative mindset, we’d love to hear from you.
Each administrator oversees a designated group of LFGs and trainees, collaborating with College Tutors, Programme Directors, and Faculty Leads to coordinate, organise, and manage the local delivery of training programmes.
The post holder will provide administrative support to the Medical Education Managers and Integrated Education Quality Manager, while also assisting education centre users with room bookings, A/V and IT support, and general inquiries as needed.
Main duties of the job
Please refer to the job Description for full details.
Provide admin support for the various aspects of delivering PGME training programmes, by establishing and maintaining good lines of communication and working relationships with key LFG members, in particular Programme Directors, Faculty Leads and Educational & Clinical Supervisors.
Provide administrative support for and co-ordinate LFG meetings. This will include sending invitations and reminders, booking rooms, the production and circulation of agendas and papers, and accurate written minutes produced in a timely manner, and updating LFG action trackers.
Keep accurate records and update relevant databases and spreadsheets with information on trainees and Locally Employed Doctors
Working with faculty leads and departments, allocate Educational and Clinical Supervisors.
Ensure an effective flow and recording of information on supervision, and appraisal of trainees. This will include working within a framework that will ensure that information is distributed and received at the appropriate time.
Work with discretion when dealing with sensitive and confidential information including complaints, details of trainee feedback and trainees in need of support. Always liaise with the Medical Education Manager or other appropriate senior colleagues in such circumstances
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Detailed job description and main responsibilities
Full details can be found in the Job Description.
Induction: Working as part of the PGME team, support the administration and delivery of the Resident Doctors Induction at key changeover points.
Teaching & training course: Where applicable for the post holders cohort of trainees, in conjunction with faculty leads, co-ordinate and provide administrative support for local teaching programmes.
E-Portfolio & Assessments: Where applicable for the post holders cohort of resident doctors, following initial training, develop expertise and provide administrative support in relation to E-portfolios and assessments.
Education Centre Support: Working as part of a team, provide general office support within the education centre as required. Duties will include covering the centre from 8am on a regular basis, room bookings, liaising with delegates and other centre users, catering staff, medical reps and suppliers, and supporting or redirecting general enquires.
Team Relations: Actively strive to build and maintain positive professional relationships with all members of the PGME team, Integrated Education team, and other colleagues, internal and external to the Trust.
Person specification
Knowledge, Skills & Experience
Essential criteria
- Experience in similar post/experience in administrative procedures at a similar level.
- Excellent communication skills and ability to communicate with all levels of staff and deal with sensitive information appropriately.
- Ability to prioritise workload according to varying needs & work under pressure
- Excellent IT skills and a working knowledge of Microsoft Word, Excel and Outlook and other key MS packages.
Desirable criteria
- Work effectively as part of a team
- Ability to work on own initiative and use judgement where necessary
- Experience with Microsoft Teams or similar virtual meeting software
- Evidence of having championed diversity in previous roles (as appropriate to role)
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Katie Hines
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 01273 523 378
- Additional information
Please contact for an informal discussion about the role or if you have any questions. 01273 523 378
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