Job summary
- Main area
- Quality & Safety
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 279-7081454-JUN25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Trust Wide - Base site flexible and to be agreed
- Town
- Brighton
- Salary
- £29,970 - £36,483 per annum, pro rata
- Salary period
- Yearly
- Closing
- 10/07/2025 23:59
Employer heading
Quality & Safety Administrator
Band 5
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
The specialist division is formed of 13 specialities that operate trust wide with a combination of services within. As a divisional administrator, you will have the opportunity to work with the directorate structures, covering a diverse portfolio supporting them in delivering key objectives of quality and safety.
This is a great role, offering a variety of tasks which will support developing your administration, interpersonal and organisational skills and provide you the ability to develop a sound knowledge of both divisional and corporate priorities relating to quality & safety.
Main duties of the job
Maintaining action logs, maintaining databases, ensuring data quality, running and distributing reports, organising quality & safety meetings and undertaking all administrative tasks associated with these meetings. The ability to use own initiative and be able to prioritise own workload and management diaries to facilitate the smooth running of the department is essential.
To support the Divisional quality agenda, ensuring NICE guidance, clinical guidelines and clinical audit activities are monitored effectively.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Please see the attached job description for further details and main responsibilities for this administration role
Person specification
Evidence
Essential criteria
- • GCSEs (A-C) or equivalent, including English and Maths
- Proven ability of managing a high-volume caseload and working under pressure
- Good working knowledge of MS Excel to design spreadsheets, create formula, pivot tables and charts
- Able to function as a team player, be considerate towards others and flexible to meet the needs of the role.
Desirable criteria
- Previous experience of drafting reports and letters for scrutiny at executive level
- Knowledge of the datix system
- Proven ability to draft accurate, fair and empathetic investigation reports and responses to complainants.
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jazmyn Davies
- Job title
- Divisional Quality & Safety Manager
- Email address
- [email protected]
- Telephone number
- 07500 816529
- Additional information
Please contact via email or telephone for more information
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