Job summary
- Main area
- RTT Validation Officer
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Home or remote working
- Job ref
- 279-7465300-OCT25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Sussex County Hosptial
- Town
- Brighton
- Salary
- £27,485 - £30,162 Per annum, pro rata
- Salary period
- Yearly
- Closing
- 16/10/2025 23:59
Employer heading
RTT Validation Officer
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form:
https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are recruiting for a position based in our friendly and supportive team to work with all RTT 18 week validation.
We are looking for an enthusiastic and motivated person who is able to work well both within a team as well as unsupervised home working with strong self motivation, confidence & an eye for detail. Once fully trained there will be a working pattern of 2 onsite and 3 days working from home (over 5 days, Monday to Friday on a rota basis) with working hours being between 08:00-17:00 (This is non negotiable and based at RSCH. Please only apply if you live within commuting distance and can fulfil 2 days on site, with occasional extra days). Whilst full support will always be available you will need the motivation and strong self-discipline to manage your own assigned workload and escalate where necessary. Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be I.T competent and have experience with a variety of software.
NHS experience and medical terminology would be advantageous, though not essential as full training will be given to the right person.
Main duties of the job
Main duties by factor:
- Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
- Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.
- Validating the weekly and monthly reports within agreed timescales.
- Monitor the PTLs to maintain accurate waiting times throughout the patient pathway
- Analyse data and produce ad hoc reports as directed by the RTT Lead.
- Ensure that divisional managers are aware in a timely manner of any previously unreported potential breaches of waiting times targets that are caused by validation.
- Highlight any systematic data recording errors or performance concerns to the RTT Lead.
- Monitor tertiary referrals for patients referred to or from another Trust for treatment.
- To respond to telephone queries regarding referral to treatment time information and data collection.
- Report to the RTT Lead any potential clinical governance issues, or complaints, to ensure they are dealt with in a timely and appropriate manner.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Using the appropriate Trust systems in place to capture and record accurate PTL data.
To develop specialist knowledge relating to Referral to Treatment processes and recommend areas for improvement across other departments and divisions.
Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants
Person specification
Person specification
Essential criteria
- 4 GCSE's C or above including English and Mathematics
- To have worked within an admin based role within the NHS / Healthcare setting within the last 2 years
- I.T and systems database knowledge within the last two years
- Ability / demonstrate lone working and managing workloads / prioritise and work to timescales
Desirable criteria
- NHS Medical Terminology
- RTT Validation experience
- Knowledge / understanding of patient pathways
Equality, Diversity & Inclustion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Joana Rasteiro
- Job title
- Validation Supervisor
- Email address
- [email protected]
- Telephone number
- 01273 696955
- Additional information
On-site Monday & Tuesday
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