Job summary
- Main area
- Clerical
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Part time
- Job share
- Job ref
- 279-7357970-AUG25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- St Richards Hospital
- Town
- Chichester
- Salary
- £24,465 Per annum pro rata
- Salary period
- Yearly
- Closing
- 14/08/2025 23:59
Employer heading
Ward Clerk
Band 2
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
The Acute Cardiac Unit is a busy with a very friendly Nursing and Medical team. We strive for high standards and work very closely as a team in a multi disciplinary way.
This advert is for 15 hours per week and the working days are Monday and Tuesday with occasional holiday cover.
The role of the ward clerk is to help provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues. This job role covers clerical duties meeting and greeting staff, patients and visitors, the movement of case-notes around the trust and the provision of, preparation of and maintenance of patient case-notes and booking patient transport. As well as being responsible for maintaining the notes and ensuring all information governance, confidentiality and infection control standards are kept at all times.
Main duties of the job
The main duties of the job are to support the administration service in recording patient information, dealing with enquiries and liaising with clinicians. You will be required to work within the multi-disciplinary team in a ward area.
To provide and effecting day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues.
Ordering equipment and booking transport are also an important part of the role.
Managing admission and discharging patients using trust software programmes ensuring essential computer skills , additionally some manual paperwork documentation all in a timely manner.
To answer telephone queries from families and other departments, To adopt a caring compassionate approach as you will often be a first contact for people who may be very anxious when coming to the ward.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Detailed job description and main responsibilities
Communication
- Answer the telephone in a timely and courteous professional and sensitive manner.
- Provide information either in person or over the phone to visitors regarding ward routine and infection control.
- To collect essential information either via the telephone or directly and communicate with the appropriate member of the ward team.
- To receive and make telephone calls as needed and as directed by the ward staff.
- To handle difficult situations in a calm and professional manner.
- To receive and direct patients, visitors and staff visiting the ward.
- As directed by the nurse in charge, contact GP surgeries and other external agencies to obtain patient related information.
- Deal with difficult and challenging patients and relatives in a calm and polite way
- Deal with enquiries and issues that have been escalated in an efficient, polite and courteous manner, providing a caring, compassionate, helpful and understanding service to patients, staff and the general public.
Please see job description & person specs for full details
Person specification
Experience
Essential criteria
- Previous admin experience
- Knowledge of Word/Excel and other IT systems
Desirable criteria
- NHS experience
Skills
Desirable criteria
- Evidence of having championed diversity in previous roles (as appropriate to
Equality, Diversity & Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Briony Skillen
- Job title
- Ward manager
- Email address
- [email protected]
- Telephone number
- 01243 831568
- Additional information
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