Job summary
- Main area
- General surgery
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Part time - 24 hours per week
- Job ref
- 279-7228522-JUN25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- St Richard's Hospital
- Town
- Chichester
- Salary
- £24,169 per annum, pro rata
- Salary period
- Yearly
- Closing
- 22/06/2025 23:59
Employer heading
Ward Clerk
Band 2
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for a dynamic, proactive ward clerk to join our team. Good interpersonal, communication and IT skills are essential.
You will need to be conscientious with excellent time management and an ability to work both under direction and on your own initiative.
Main duties of the job
To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues.
· You will need to have excellent communication skills as this role involves greeting staff, patients and visitors.
Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored.
To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff.
To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.
Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister.
To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.
To monitor all patient data and ensure that we are compliant with accurate national data collection.
To accurately record and distribute minutes of ward meetings.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues.
· You will need to have excellent communication skills as this role involves greeting staff, patients and visitors.
Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored.
To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff.
To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.
Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister.
To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.
To monitor all patient data and ensure that we are compliant with accurate national data collection.
To accurately record and distribute minutes of monthly Neonatal Integrated and ward meetings.
Person specification
Communication skills
Essential criteria
- Decribes an ability to communicate with a wide range of people
- Has an understanding of effective communication
IT skills
Essential criteria
- Evidences IT literacy
Desirable criteria
- Knowledge of database usage
Literacy
Essential criteria
- Evidence of good literacy skills
Team working
Essential criteria
- Evidence of working within a team
Time management and organisational skills
Essential criteria
- Demonstrates good time management
- Demonstrates good organisational skills and ability to prioritise
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Rachel
- Job title
- Ward Manager
- Email address
- [email protected]
- Telephone number
- 01243 788122
- Additional information
Middleton Ward extension 35242
List jobs with 279 University Hospitals Sussex NHS Foundation Trust in Administrative Services or all sectors