Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Fixed term: 4 months (5 days per week (37.5 hours))
- Hours
- Full time - 37.5 hours per week (Core hours 8am - 4pm, with flexibility to start earlier to pack vaccines or stay later to help run a clinic. Occasional Saturday clinics 3 times per year)
- Job ref
- 150-KB2733-CC
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Crawley Hospital
- Town
- Crawley
- Salary
- £25,760 - £27,476 Per annum (pro rata)
- Salary period
- Yearly
- Closing
- 05/07/2026 23:59
- Interview date
- 15/07/2026
Employer heading
Immunisation Programme Assistant (Crawley)
Band 3
Job overview
Immunisation Programme Assistant (Crawley) - Full time (five days per week) temporary contract 4 months 1st September- 31st December
An opportunity has arisen for a Band 3 Immunisation Programme Assistant to join the SCFT Sussex Immunisation Service.
The role requires core working hours of 8am-4pm, working five days per week, with flexibility at either end of the day for packing of vaccines or clinic cover on a rota basis. You will also cover one Saturday clinic per school term.
The SCFT Sussex Immunisation Service vaccinates children aged 0-19 years in schools and clinics across East Sussex, West Sussex and Brighton & Hove.
This post will be based in Crawley but all team members support the whole of the SCFT Sussex Immunisation Service, so you must be a car owner/driver and be willing to travel daily to clinics and schools within Sussex.
Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK
Main duties of the job
The role will include providing clerical and clinical support in schools, bases, clinics and patients' homes. It is an exciting and varied role, working within a team of nurses, assistants and administrators to deliver vaccination programmes to school aged children.
The successful candidate will prepare the documentation and assist with the running of the vaccination sessions and clinics and be expected to accurately process the completed session paperwork.
During the busy flu vaccination period in the autumn/winter, they may also be involved with giving the flu nasal spray vaccine to School aged children under supervision of a trained health professional. Full training will be given.
Working for our organisation
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Detailed job description and main responsibilities
You will need to demonstrate your familiarity with Word, Excel and Outlook. Our Service uses an online consent process so IT skills are vital.
The postholder will be required to fulfil reception duties at clinics and are often the first point of contact for patients and their families on the telephone, so an excellent telephone manner and verbal communication skills are important. The ability to communicate well and remain calm at busy school immunisation sessions is essential.
Our patients are our first priority and we strive to offer compassionate care, whilst also working quickly to vaccinate large numbers of children and young people each day. One aspect of the role will be to provide reassurance to children who are feeling anxious about having a vaccination, therefore, experience of working with children and young people would be an advantage.
We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues; both within their own team and the wider multidisciplinary teams across the whole SCFT area. We are looking for people who are motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.
A full driving license and access to a car for work is essential for this role - please indicate this in your supporting information.
Person specification
Qulaifications
Essential criteria
- Good standard of general education (5 GCSEs in-cluding English & Maths or equivalent)
- Competent in the use of Microsoft Word, Excel and Outlook
Desirable criteria
- RSA3 / NVQ3 in administration or related subject
- ECDL or equivalent
- Care Certificate
Experience
Essential criteria
- Experience working with children and young people
- Administration Experience
Desirable criteria
- Experience of working in an NHS / social care / school environment
- Ability to work as part of a team
Skills and Knowledge
Essential criteria
- Excellent administrative and organisational skills
- Excellent communication skills both written and verbal, and telephone manner
Desirable criteria
- Knowledge of safeguarding for children
Other requirements
Essential criteria
- Full UK driving license and use of car, unless under Equality Act for reasonable adjustments
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Deborah Khonji
- Job title
- Immunisation Area Team Lead Crawley
- Email address
- [email protected]
- Telephone number
- 07717498639
- Additional information
Available Wednesday and Friday
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