Job summary
- Main area
- Admin and clerical
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 374-LC3326
- Employer
- East Sussex Healthcare NHS Trust
- Employer type
- NHS
- Site
- Eastbourne District General Hospital
- Town
- Eastbourne
- Salary
- £24,937 - £26,598 per annum, pro rata
- Salary period
- Yearly
- Closing
- 25/02/2026 23:59
Employer heading
Estates & Facilities Administrative Assistant
NHS AfC: Band 3
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
Job overview
This role is to fully support the Estates & Facilities management team in the provision of an operation service, to include a comprehensive secretarial and administration service.
To fully support the Business Services Officer in the service of administering information systems for the Estates & Facilities division and ensure that suitable and adequate administration support is provided to the Estates and Facilities management team.
The post holder will be required to support the Estates & Facilities HealthRoster Lead with the processing of information on the HealthRoster Time & Attendance system across the division through on-going administration, cover in periods of absence of the payroll lockdown and reports.
Main duties of the job
There are two posts:
Post 1: Monday to Friday 0800-1600
Post 2: Monday to Friday 0800-1400
Please indicate on your application the post you are applying for.
Working for our organisation
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Detailed job description and main responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us
Person specification
Qualifications
Essential criteria
- Good general education to GCSE or equivalent with evidence of good numeracy and literacy.
- RSA II text and word processing or equivalent experience
- Typing and keyboard skills to RSA III or equivalent
- NVQ Level 3 in Business Administration
Desirable criteria
- Shorthand skills
Experience
Essential criteria
- Evidence of previous administration or secretarial experience in a busy working office environment
- Experience of providing a customer care service
- Experience on Microsoft Office – Outlook, Word, Excel, Publisher
- Experience in transcribing notes/minutes from recording
Desirable criteria
- Previous NHS administrative experience
Skills/Knowledge/Abilities
Essential criteria
- Excellent knowledge of Microsoft Office programs -
- Excellent communication skills, both written and verbal
- Accurate IT and keyboard skills including Excel spreadsheets shorthand
- Experienced in both copy and audio typing
- Ability to work independently and unsupervised during periods of time
- High standard of organisational ability
Desirable criteria
- Knowledge of projects/presentation and artwork packages
- Knowledge of Time and Attendance systems i.e. HealthRoster
Employer certification / accreditation badges
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Application numbers
Documents to download
Further details / informal visits contact
- Name
- Chloe Irvine
- Job title
- Business Services Officer
- Email address
- [email protected]
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