Job summary
- Main area
- Governance Administrator
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (Permanent)
- Hours
- Part time - 30 hours per week
- Job ref
- 374-SRCG0126
- Employer
- East Sussex Healthcare NHS Trust
- Employer type
- NHS
- Site
- Sussex Premier Health
- Town
- St Leonards on Sea
- Salary
- £28,392 - £31,157 per annum, pro rata
- Salary period
- Yearly
- Closing
- 15/04/2026 23:59
Employer heading
Governance Administrator
NHS AfC: Band 4
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
Job overview
To provide administrative services to the Clinical Governance Lead.
To provide comprehensive administrative support within the Divisional Governance Team.
Careful use of Trust systems both manual and electronic, to ensure accuracy of data. Store and share information in accordance with department protocols, Trust Information Governance Policy and Data Protection Legislation
Use of specialist systems including DATIX, IFIT, e-Searcher, Evolve, Therefore and others as required. Training will be provided if required.
Use of Microsoft Office applications.
Main duties of the job
The post-holder will be required to work independently using knowledge and judgement to prioritise incoming requests to meet agreed time frames.
Answer telephone and email queries in relation to Governance.
Provide expertise in relation to the day to day management of patient safety incidents, input of associated data and maintenance of specialist electronic databases.
Assist with the provision of robust systems to ensure the accurate recording of complex and sensitive meeting discussions, ensuring documents are approved and uploaded in accordance with recognised Trust processes.
To facilitate the gathering, analysing and presentation of clinical information and data on processes, performance and outcomes to demonstrate compliance.
To contribute to continuous quality improvement by providing support across the Division.
Support manager by undertaking projects / audits.
To provide administrative support to the Operations Manager with regard to Health& Safety
To provide administrative support to the Infection, Prevention and Control (IPC) lead
Working for our organisation
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Detailed job description and main responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person specification
Qualifications
Essential criteria
- GCSE English & Maths Grade 4 (C) or equivalent
- NVQ 3 / 4 Administration / Business Management qualification or equivalent level of knowledge and experience
Desirable criteria
- Audio typing
- ECDL or alterative IT qualification
Experience
Essential criteria
- Experience of administration work in the NHS or similar busy environment
- Use of databases, extraction and analysis of data
- Experience of analysing problems and identifying solutions
- Production of detailed written reports, spreadsheets
- Production of newsletters/posters
Desirable criteria
- Experience of administration work in area similar to safeguarding, NHS governance
- Survey / Questionnaire design
- Quality systems
- Training others
- Influencing staff at all levels
- Experience in using Datix to update information and pull simple reports
Skills
Essential criteria
- Able to work as part of a team, forming and developing working relationships with a range of health professionals and other colleagues
- Ability to devise and implement a rigorous and analytical approach to information collection and presentation.
- Ability to devise, implement and monitor administrative systems.
- Knowledge of Microsoft Office including Word, Excel and Outlook
- Advanced keyboard skills
- Accurate audio / copy typing skills
- Accurate minute taking skills for highly complex meetings.
- Ability to formulate and follow up action plans to demonstrate compliance
- Ability to work flexibly on own initiative to plan, structure and prioritise workload to meet deadlines.
- Ability to retain concentration for long periods, working proactively under pressure, without direct supervision.
Desirable criteria
- Knowledge of specialist functional /medical/legal terms
- Knowledge of NHS governance
- Use of specialist NHS IT systems, e.g. Evolve, Datix, E-Searcher, H&S Assure, CQC Assure
Employer certification / accreditation badges
.png "National Preceptorship for Nursing Quality Mark")
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Nicky Wood
- Job title
- ADON
- Email address
- [email protected]
- Telephone number
- 07977002146
List jobs with East Sussex Healthcare NHS Trust in Administrative Services or all sectors