Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 4 months (September to December to assist with School Flu Programme administrative tasks.)
- Hours
- Full time
- Compressed hours
- Job ref
- 150-KB1841-CC
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Uckfield Library
- Town
- Uckfield
- Salary
- £24,625 - £25,674 per annum/pro rata
- Salary period
- Yearly
- Closing
- 30/06/2025 23:59
Employer heading
Immunisation Team Administrator (Uckfield)
NHS AfC: Band 3
Job overview
Immunisation Programme Office Administrator (Uckfield) - Full time (condensed to 9 working days out of 10 considered) temporary contract for 4 months, September to December 2025.
An opportunity has arisen for a temporary Band 3 Immunisation Office Administrator to join the SCFT Sussex Immunisation Service.
The role requires office working core hours of 8am-4pm, with flexibility to work later to offer administrative support and reception duties for clinics. You may also be asked to come in early on occasion to assist with packing of vaccines.
The SCFT Sussex Immunisation Service vaccinates children aged 0-19 years in schools and clinics across East Sussex, West Sussex and Brighton & Hove.
This post will be based at Uckfield Library, but you may be required to travel to provide support in offices, clinics and occasionally schools within the whole SCFT area.
Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Main duties of the job
The successful applicant will provide administrative and secretarial support to this innovative and dynamic immunisation team; dedicated to improving immunisation uptake and delivering the national evidence-based schools’ immunisation programmes. They may also act as a first point of contact for internal and external enquiries, directing them to the appropriate recipient and accurately recording information and messages.
We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues both within their own team and the wider multidisciplinary teams across the whole SCFT area. You will need to be motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.
All team members support the whole of the SCFT Immunisation Service, therefore you must be willing to travel to other offices and clinic venues and occasionally to schools within Sussex.
Working for our organisation
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Detailed job description and main responsibilities
Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.
You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.
You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide reception and administrative support at clinic venues.
Person specification
Qualifications and/or Professional Registration
Essential criteria
- O’ Level/GCSE level /equivalent: English and Maths
- Secretarial qualification RSA 3 or demonstrates equivalent knowledge through experience
- Excellent numeric, spelling and writing skills
Desirable criteria
- Computer related certificate or equivalent e.g. ECDL
Experience
Essential criteria
- Significant relevant administrative and secretarial experience to include electronic diary management
- Experience of working in a health setting
Desirable criteria
- Experience of setting up office systems/procedures
- Experience of managing small budgets and understanding budgetary information
- Experience of working as a PA
Skills and Knowledge
Essential criteria
- Advanced knowledge of Microsoft Office packages, i.e. word processing, spreadsheet and databases skills
- Ability to prioritise and pay attention to detail
- Communication and interpersonal skills/good telephone manner (this may include dealing with sensitive issues)
Other requirements
Essential criteria
- Car driver with current driving licence and access to a car for work – unless qualify for reasonable adjustments under the Equality Act (2010)
- Flexibility to travel to other areas across Sussex
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Megan Bratton
- Job title
- Area Lead
- Email address
- [email protected]
- Telephone number
- 07484921160
- Additional information
Available Monday, Tuesday and Thursdays.
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