Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time
- Job share
- Job ref
- 279-7231737-AUG25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 24/08/2025 23:59
Employer heading
Maternity clinical governance (patient safety) administrator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
This post will assist the maternity clinical governance team and clinical effectiveness team by providing day-to-day administrative support for patient safety and clinical governance.
The administrator will play a key role in supporting and assisting the clinical risk and governance team in coordinating and supporting the complete range of quality governance activities, including the management of incidents and resulting actions, and assisting with the compilation of relevant reports.
Main duties of the job
To assist the clinical effectiveness and governance team
Assist in validating databases with patient-level data.
Provide administrator support to the Maternity Quality and Safety Team & Maternity Guideline meetings.
Work with the Maternity Risk Midwife and Governance Manager to assist in the maintenance of the Maternity Risk Register and incidents using RL Datix.
Provide administrative support in the investigation of adverse local incidents.
To coordinate and arrange multi-disciplinary panel reviews for local and serious incident investigations within agreed timeframes.
To manage and maintain the local/trust investigation and Patient Safety Incident Investigations (PSII) database, providing a continuous overview of all open Maternity investigations.
Ensure local & PSI investigation action plan trackers are kept up to date and assist the Clinical Governance team in collating action plan evidence.
Assist with the collation and dissemination of relevant information between key groups
To carry out general administrative duties
Manage all failsafe systems
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
To assist the clinical effectiveness and governance team
Assist in validating databases with patient level data
Provide administrator support to the Maternity Quality and Safety Team & Maternity Guideline meetings
Work with the Maternity Risk Midwife and Governance Manager to assist in the maintenance of the Maternity Risk Register and incidents using RL Datix
Provide administrative support in the investigation of adverse local incidents
To coordinate and arrange multi-disciplinary panel reviews for local and serious incident investigations within agreed timeframes
To manage and maintain the local/trust investigation and Patient Safety Incident Investigations (PSII) database providing a continuous overview of all open Maternity investigations
Ensure local & PSI investigation action plan trackers are kept up to date and assist the Clinical Governance team in collating action plan evidence
Assist with the collation and dissemination of relevant information between key groups to include- Maternity Patient Safety Team, Maternity Clinical Effectiveness Team, Maternity Training Team
Collate information for guidelines, audit, risk, governance and annual reports when required
To provide comprehensive administrative support to the complaint response processes, this includes maintaining a database
To carry out general administrative duties
Manage all failsafe systems used by the Clinical Governance Team including the maternity information system (BadgerNet) incident monitoring, clinical activity in relation to incident trigger list, failsafe for adverse neonatal and maternal outcomes and others
Person specification
Experience / Qualifications
Essential criteria
- 5 GCSEs (A-C) or equivalent, including English and Maths.
- Educated to at least NVQ Level 3 or equivalent level of competency.
- Diploma level or equivalent experience (relevant to role).
- Work with spreadsheets and/ or databases and NHS medical records
Desirable criteria
- Experience of computer systems, e.g. diary management and databases
Equality, Diversity and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having championed diversity in previous roles (as appropriate to role)
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Monika Mills
- Job title
- Lead Midwife for clinical governance
- Email address
- [email protected]
- Telephone number
- 01243 788122
- Additional information
Email only 01243 788122 Ext 33606
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