Job summary
- Main area
- General Surgery
- Grade
- Band 4
- Contract
- Fixed term: 12 months (maternity cover)
- Hours
- Part time
- Flexible working
- Job ref
- 279-7212920-AUG25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum, pro rata
- Salary period
- Yearly
- Closing
- 21/08/2025 23:59
Employer heading
Medical Secretary
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the General Surgery / Upper GI service at Worthing hospital. This varied role provides support to General Surgery / Upper GI consultant surgeons and multidisciplinary clinical team
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff
Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology
Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team
If you think you have the qualities to fill this post, then please apply.
Training and support will be given to the successful candidate
There is one part time post available, on a fixed term or secondment basis to cover a 12-month maternity leave. Successful candidates will work at Worthing Hospital
Main duties of the job
To work as part of the administration team to provide accurate and efficient secretarial support for the General Surgery services
Your role will involve working for a busy team supporting the General Surgery / Upper GI service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate
Specific duties include:
- Proofing of clinic letters and typing correspondence from audio dictation
- Amending departmental proformas as requested by clinician/coordinator
- Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database
- Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
- Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity
- Responsible for taking and transcribing minutes at departmental meetings, as requested
- Typing of admin and any complex, urgent or specialist work e.g. investigating complaints
- Manage and prioritise own workload to be able to work independently.
- To act as the first point of contact for all forms of communication with clinicians
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Please see the attached job description for full details of the responsibilities of the medical secretary role
Person specification
Skills
Essential criteria
- Excellent communication skills, both verbal and written
- Ability to work to deadlines and meet conflicting demands
- Excellent knowledge of a full range of secretarial procedures and office duties
- Excellent attention to detail
- Excellent organisational skills
- Excellent knowledge of MS Office, particularly Excel
- Experience of minute taking
Desirable criteria
- Previous NHS Medical Secretary experience
- Knowledge of Patient Information System (PAS)
- Managing challenging behaviour
- Experience of audio typing
Qualifications
Essential criteria
- Educated to GCSE level with A-C Maths and English
Desirable criteria
- An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma
People management and development
Essential criteria
- Able to maintain confidentiality in accordance with the Data Protection Act
- Coordinating and working as part of a cohesive team
- Positive contribution to change to enhance the patient pathway experience and outcome
- Ability to work independently
- Ability to use own judgement/initiative and problem solve
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Ellie Pickthall
- Job title
- Support Manager, General Surgery
- Email address
- [email protected]
- Telephone number
- 07342 083 838
- Additional information
Available Monday-Friday 08:00-16:00 for calls
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