Job summary
- Main area
- Pathology Support Service
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 279-7357958-OCT25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 30/10/2025 23:59
Employer heading
Pathology Directorate Administrator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
Band 4 Pathology Directorate Administrator
Are you ready to step into a role that places you at the core of a dynamic, fast-paced regional pathology service?
We’re offering more than just an administrative position. This is your opportunity to become a key player in a forward-thinking, collaborative, and innovative team delivering exceptional pathology services across Sussex.
As a Directorate Administrator, you will work alongside the senior clinical and operational leadership team, supporting the smooth running of our pathology specialties including Blood Sciences, Microbiology, Histopathology and Support Services.
You’ll provide high-level administrative support and play an active role in coordinating meetings, maintaining accurate records, preparing documents, and assisting in the decision-making processes that keep the service running smoothly and efficiently.
We’re looking for someone who is:
- Motivated and enthusiastic, with a can-do attitude
- Highly organised, with strong attention to detail
- A confident communicator, comfortable working with professionals across all levels
- Proactive, with a willingness to bring new ideas and suggest improvements
- Committed to supporting a service that underpins patient care across the region
If you're someone who takes pride in supporting a high-performing team and wants to play a part in shaping the future of pathology services, we’d love to hear from you.
Main duties of the job
Responsibilities include organising, attending and supporting directorate meetings, maintaining accurate action trackers, ensuring timely dissemination of meeting papers, assisting with documentation preparation, and supporting a range of administrative processes to enable the directorate to function efficiently.
In addition, the post holder will assist with the administrative coordination of education and study days and support preparatory work in advance of regulatory assessments or service reviews.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
For further information about the remit and responsibilities of the role please review the job description attached.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person specification
Experience
Essential criteria
- 5 GCSEs (A-C) or equivalent, including English and Maths.
- Extensive and demonstrable knowledge and experience of the full range of administrative systems / programmes to include all Microsoft applications (Teams, Word, Excel, PowerPoint) and email proficiency.
- Educated to at least NVQ Level 3/Diploma level or equivalent experience.
Desirable criteria
- Keyboard qualification or skills to RSA Level 3 or equivalent experience.
- Previous administration experience in the NHS or another Healthcare environment.
- Recognised IT qualification e.g. CLAIT, ECDL or equivalent.
- Awareness of national pathology regulations (UKAS, MHRA, HTA), the Data Protection Act, and Caldicott Guidelines.
Specific Requirements
Essential criteria
- Advanced keyboard skills with an associated higher level of manual dexterity.
- Minute taking, transcription and diary management.
- Advanced typing skills at approximately 70+ words per minute.
Equality, Diversity and Inclusion
Essential criteria
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jordan Reed
- Job title
- Head of Pathology Support Services
- Email address
- [email protected]
- Telephone number
- 07979701429
- Additional information
For more information or an informal discussion about this vacancy please contact the senior management team using the email address below;
Jordan Reed, Head of Pathology Support Services - 07979701429
List jobs with 279 University Hospitals Sussex NHS Foundation Trust in Administrative Services or all sectors