Detailed job description and main responsibilities

This role is eligible for visa sponsorship under the UK Visas & Immigration (UKVI) Skilled Worker route. Sponsorship can only be provided where applicants meet the specific requirements set by UKVI, including the relevant skill and salary thresholds, and any role-specific criteria. For example, applicants for the Senior HCA role must be able to evidence a minimum of 2 years’ experience in the same role to qualify for sponsorship.

 If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

·      To lead the provision of pharmacy procurement across all sites of University Hospitals Sussex NHS Trust.

·      To monitor service performance using an evolving set of performance indicators. To maximise the quality and depth of pharmacy related information and reporting.

·     To be responsible for identification of annual contributions towards Cost Improvement Programme or other efficiency or savings programmes.  To implement changes to deliver savings.

·     To ensure the service complies with all mandatory and statutory legislation and to ensure this is evidenced, documented and reported.  To have a level of understanding of complex legislation and professional guidance in order to pre-empt any non-compliance or inappropriate service provision.

 ·      To develop a cutting-edge strategy for the service taking into consideration the needs of patients and the Trust management, new ways of working, best national practice, outcomes of external audits and legislative guidance.

 ·      To oversee and manage all purchasing within the Pharmacy department, ensuring that all products are purchased in a timely manner and ensuring adequate stocks are maintained within the Pharmacy departments whilst not letting stock holding value rise, unless by prior agreement.

 ·     To ensure that all pharmaceutical products required by the Pharmacy are purchased at the most competitive rate possible.

 ·     In line with current good purchasing practice, to make full use of  CMU negotiated contracts, to develop strategic partnerships with main suppliers and to participate in other purchasing arrangements, for example consortium purchasing.

·    To investigate and rectify any anomalies within the ordering and drug receipt process.

·     Review relevant performance and benchmarking information in relation to purchasing, implementing any recommendations as appropriate.

·      To support the strategic development of the whole of the pharmacy service by working with the Pharmacy Board.

·      To ensure that invoices are passed through to Finance Department with a minimum of delay.

·      To write and update Standard Operating Procedures for purchasing and receipt

·    To be a delegated budget holder for the Procurement Team.  To ensure expenditure remains within budget.  To ensure the collection of all appropriate income.

·      To have a high-level understanding of budgetary management and reporting as well as commissioning arrangements and the Trusts Standing Financial Instructions.

·      To monitor pay budget and consider opportunities for skill-mixing or changes in configuration to overcome recruitment difficulties or to improve the efficiency of the area.

·   To be an active member of regional and national procurement groups.  This involves reviewing tenders and adjudicating all regional contracts.  To identify any potential difficulties with regional/national supplies.  Liaising with manufacturers to improve supply chain.

·    To implement policies and decisions made by the MGC in relation to the purchasing of pharmaceuticals.

·      To develop automated methods for order processing, stock receipt and invoice entry onto the CMM Pharmacy computer system.

·   To be a Responsible Person (RP) for the management of the wholesale distribution authorisation (WDA) and to ensure compliance with Good Distribution Practice (GDP) principles.

·   To be responsible for supplier qualifications under wholesale requirements to ensure Wholesale Licence terms are met.

·      To be responsible for recording procurement related quality issues in the pharmacy quality system.

·    To take an active part in WDA and Home Office Controlled Drugs licence inspections.

·      To ensure purchasing work supports Trust prescribing guidelines and implement changes as necessary.

·  To liaise with finance to ensure appropriate accounting arrangements for CMM pharmacy stock control system. To ensure appropriate reconciliation processes exist.

·      Membership of medical gases group and support the governance, supply and efficiency of medical gases across the organisation.

·     To ensure full use of EXEND and VEND, and any other available tools, by the purchasing team, including opportunities to reduce slow moving lines and avoid wastage.

·      To be responsible for waste management in relation to stock lines, seeking and utilising all available opportunities to reduce.