Detailed job description and main responsibilities

Role Summary

 

·         Responsible for storage of all pharmaceuticals within the department, to include managing and supervising storage areas, expiry date checking and stock rotation

·         Responsible for training of pharmacy staff regarding storage areas, expiry date checking and stock rotation.

·         Responsible for reviewing the temperature control for specific storage areas, reporting to the Dispensary, Receipt / Bulk and Distribution / Stores, and Quality Assurance leads in all aspects of temperature management and excursions

·         Ensure that NHS Supplies/Sundries stock are receipted and stored away in respective areas and to support the administrative teams in managing the department paperwork being labelled, boxed and distributed to library services for storage.

·         Organise and be accountable for day-to-day work tasks in relation to the stock control (including Daily Stock Takes / KTAKE), storage of Pharmaceuticals (to include Automation) and supporting Stock Returns.

·         Provide high level supervision and assistance to the Pharmacy Assistant Technical Officers (ATOs) for the Dispensary, Receipt and Distribution services throughout the Trust by supporting stock management and Pharmacy Automation roll out.

·         Participate as an active member of the Pharmacy Team, providing line management in line with departmental procedures

·         Participate in on-going training and development, and maintain skills necessary for the role

                  

Carry out daily practice in line with our Trust values:

·    Communication

·    Kindness, Understanding and Inclusion

·    Fairness and Transparency

·    Working Together

·    Excellence

 

 

 

 

Key Working Relationships

 

Internal:

·         Pharmacy Department, Pharmacy Receipt & Distribution Team / Stores & Bulk Team, Pharmacy and Ward Staff responsible for Pharmacy stock control, and the extended Pharmacy Trust team

·         UHSussex NHS Trust Pharmacy Purchasing & Invoicing Team

·         Other hospital support services.

·         To maintain good communications with all patients, their carers and relatives.

 

 

External:

·         Pharmaceutical Suppliers and the representatives to include couriers and delivery personnel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Structure Chart

 

Pharmacy Receipt & Distribution Structure (UHSussex Hospitals NHS Trust, RSCH,PRH)

 

 

Deputy Chief of Pharmacy (RSCH,RAH, SEH, PRH)

 

Chief Pharmacy Technician (Cross Site)

 

Senior ATO/Storekeeper Receipt & Distribution (RSCH,RAH, SEH)

 

Senior ATO/Storekeeper Receipt & Distribution (PRH)

 

Receipt & Distribution Manager (RSCH,RAH, SEH,PRH)

 

Chief of Pharmacy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Pharmacy Stores Structure (UHSussex Hospitals NHS Trust, WOR,SRH)

 

Deputy Chief of Pharmacy (WOR, SRH)

 

Technician Team Leader PIPAS

 

Senior ATO/Storekeeper Stores (WOR)

 

Senior ATO/Storekeeper Stores (SRH)

 

Senior Specialist Pharmacy Technician - Procurement

 

Chief of Pharmacy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Main Duties and Responsibilities

 

·         Work within own level of assessed competence and participate actively in training and assessment. Take personal responsibility for booking and participating in all statutory & mandatory training required for the role.

·         Work consistently in a way that minimises the risk of infection (to patients and self) and maintains health, safety and security in line with established protocols (eg. hand hygiene, use of Personal Protective Equipment).

·         At all times, maintain patient dignity, privacy and confidentiality.

·         Provide concise, legible and accurate data and records from own work (Input into Pharmacy computer system CMM and handwritten)

·         Provide supervision and support to Pharmacy staff as directed for stock management processes.

·         Provide day to day management in the storage of, and storage areas for, all pharmaceuticals within the Pharmacy footprint, securely storing stock into the allocated areas of shelving and Pharmacy automation, ensuring tidiness, correct labelling, rotation of stock to comply with product storage guidelines and oversee stock stored in appropriate temperature controlled areas, whilst presenting stock in such a way to enable efficient issues by Pharmacy staff                    

·         Provide supervision and assistance for Pharmacy ATOs to ensure the Daily Stock Takes are printed, checked and investigated to comply with Trust Audit requirements. Organise daily stock take counts and complete investigations of errors daily of CMM generated stock take sheets, considering the selected stocks expiry dates of products and any short-dated items on the stock take sheet.

·         Provide support and joint supervision with the Pharmacy ATOs responsible for departmental expiry date checking to ensure all pharmaceutical areas within the department are checked, reported and removed monthly to comply with Quality Assurance procedures

·         To provide support to the Pharmacy Admin team in relation to NHS Sundries ordered to be stored away and the systematic collection of Pharmacy paperwork to be sent to library services for storage

·         To supervise and assist ATOs emptying ward boxes and filter drugs for return, recycling & destruction whilst following COSHH regulations.

·         To aid in the training and maintenance of the Pharmacy automation processes and to liaise with Automation suppliers (if required), Dispensary Lead Technician and Receipt & Distribution / PIPAS Manager to ensure a continuation of replenishment and supply of fast-moving stocks and consumables from the receipt & distribution / bulk & supply area(s) into the Robot and any issues related to automation problem solving.

·         Supervise and assist where necessary answering telephone(s), emails and resolve stock or storage enquiries as appropriate.

·         Resolve irregular stock discrepancies by liaising with the Dispensary Team, Receipt & Distribution / Stores & Bulk Team and Manager, and query CMM discrepancies with a senior staff member.

·         Access online working temperature areas where Pharmacy stock is located following the procedure for Temperature Reading and after actions as necessary. Inform and assist the relevant senior staff of temperature excursions outside recommended limits.