Job summary
- Main area
- Rheumatology
- Grade
- Band 4
- Contract
- Permanent: 37.5 hours per week
- Hours
- Full time - 37.5 hours per week
- Job ref
- 279-7517187-OCT25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 26/11/2025 23:59
Employer heading
Speciality Coordinator - Rheumatology
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for a efficient and enthusiastic individual to provide a comprehensive secretarial and administrative service for the Consultants and medical staff for Worthing Hospital, Rheumatology team.
The successful candidate must possess excellent communication skills and will need to be competent with the use of MS office and internal systems. The post holder should have excellent typing skills.
They will also be required to perform general office duties including answering phone calls, opening post, filing, photocopying, accurately proof-reading documents and entering data onto department databases.
Main duties of the job
- Regularly reviewing / booking and validating from consultant's/Nurse's/Registrar f/u pending lists
- Actioning CRB (Clinic rebook) requests for clinicians leave and template changes
- Tracking and chasing of results / diagnostics / patient updates
- Review future clinics to ensure utilised, highlighting any unutilised / capacity issues
- Support typing and booking appointments
- Reviewing (past) clinic arrivals / outcomes ensuring all actioned have been completed on PAS
Working for our organisation
.At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
To manage a full and comprehensive medical secretarial service for the Rheumatology department.
To act as the first point of contact for all forms of communication with Clinicians.
To monitor the timetable, taking an overview of the inpatient and outpatient commitments to ensure resources are not wasted.
Work without supervision, problem solve and take initiative where required.
Co-ordinate and oversee workload of any band 3 Support Secretaries and band 2 Admin Assistants who may assist with the department workload to ensure KPIs are met.
To act as the first point of contact between the Consultants and their teams, maintaining good communication with them and other staff in the department, as well as patients and members of the public.
Person specification
Essential
Essential criteria
- RSA III or equivalent
- Educated to GCSE or equivalent level with A-C Maths & English.
- High level secretarial experience
- Excellent knowledge of MS office
- Excellent knowledge of a full range of secretarial procedures & office duties
- Excellent communication skills, both verbal and written
- Flexible team worker
Desirable criteria
- Previous NHS Medical Secretary experience
- Managing challenging behaviour
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Ruth O'Callaghan
- Job title
- Directorate Support Manager - MSK directorate
- Email address
- [email protected]
- Telephone number
- 07768841727
- Additional information
Ruth O'Callaghan
Directorate Support Manager - Pain Management and Rheumatology
Email: [email protected]
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