Job summary
- Main area
- Surgical Division
- Grade
- Band 4
- Contract
- 12 months (Fixed term, maternity cover)
- Hours
- Part time
- Flexible working
- Job ref
- 279-7476062-OCT25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 30/10/2025 23:59
Employer heading
Surgical Rota Co-ordinator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
An exciting opportunity has arisen to join a fast paced and vibrant administrative team, to cover maternity. Supporting the Surgery Division with the management of their surgical rota at Worthing Hospital, the successful postholder will ensure appropriate medical and clinical cover
This is a vital role in helping our teams and services deliver excellent care for our patients.
Main duties of the job
Residential Doctor Rota Management
The Surgery Rota Coordinators' key responsibilities lie within planning and managing the junior doctor rotas, including Foundation Year 1, Foundation Year 2, Core Trainees and Senior House Officers in General Surgery, Urology and Trauma & Orthopaedics. This role will involve working closely with the Medical Staffing team to ensure the rotas are compliant, and, in relation to recruitment, timely allocation of doctors and junior doctor rotations to new starters. Additionally, the Surgery Rota Coordinators work proactively to source cover for gaps on the rota for ward cover and on-call shifts. Responsibilities include managing rota gaps through bank, internal locum or agency, escalating unfilled gaps and seeking support to ensure plans for continuity of cover are put in place within the respective on-call teams.
You will be based at Worthing Hospital, with some cross-site travel required.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
The Surgery Rota Coordinators have responsibilities of planning and managing the resident doctor rotas, including Foundation Year 1, Foundation Year 2, Core Trainees and Senior House Officers in General Surgery, Urology and Trauma & Orthopaedics. This role will involve working closely with Medical Staffing team to ensure the rotas are compliant, and in
relation to recruitment, allocation of doctors and junior doctor rotations, For full details please see attached Job Description and Person Specification
Person specification
personal atttibutes
Essential criteria
- Able to remain calm in managing competing demands and communicating with othersted team
- • Expected to work independently & autonomously with awareness of boundaries, and delegation
- • Responsible for own professional actions and have sufficient autonomy for the delivery of the role
- • Able to communicate detailed information concisely
Skills
Essential criteria
- Able to acquire and apply knowledge and understanding of Trust policies, standard operating procedures and rota rules. of medical administration
- • Ability to collaborate effectively and maintain strong working relationships with key people and teams.
- • Good planning skills with a strong eye for detail and accuracy.
- • Able to problem-solve, demonstrate initiative, explore options and engage with colleagues for support in implementing mitigation plans and solutions to ensure appropriate levels of cover.
- • Able to making improvements within own role and team approach to rota management.
- • Proven track record of delivering high quality rota management including management of vacancies within financial delegation and escalate for authorisation as required.
- • Able to positively influence, negotiate and motivate others.
- • Ability to balance competing priorities and achieve challenging deadlines, problem-solve and engage with colleagues to escalate concerns and form contingency plans and solutions
- • Track record of achieving performance, financial and service targets.
- • Proactive rota management to ensure appropriate cover for leave and sickness.
- • Able to identify gaps and trends in rotas and work proactively to fill gaps.
Experience/Qualifications
Essential criteria
- • Educated to NVQ Level 4 or equivalent level of experience 5 GCSE (A*- C) which must include English and Maths
- • Evidence of recent further professional development
- • Good working experience with Microsoft applications and digital tools and applications
Desirable criteria
- • Experience in the healthcare sector
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Kelly Reeves
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 07824 409372
- Additional information
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