Job summary
- Main area
- Validation
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Other
- Job ref
- 279-7141954-JUL25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Cardiology Department
- Town
- Worthing/St Richards
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 20/07/2025 23:59
Employer heading
Referral to Treatment Validation Officer
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are recruiting for a position based in our friendly and supportive team to work with all Cardiac RTT validation.
We are looking for an enthusiastic and motivated person who is able to work well both within a team as well as unsupervised with strong self motivation, confidence & an eye for detail . Whilst full support will always be available you will need the motivation and strong self discipline to manage your own assigned workload and escalate where necessary. Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be I.T competent and have experience with a variety of software.
NHS experience and medical terminology would be advantageous though not essential as full training will be given for the right person.
Previous applicants need not apply.
Main duties of the job
Main duties by factor:
- Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
- Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.
- Validating the weekly and monthly reports within agreed timescales.
- Monitor the PTLs to maintain accurate waiting times throughout the patient pathway
- Analyse data and produce ad hoc reports as directed by the RTT Lead.
- Ensure that divisional managers are aware in a timely manner of any previously unreported potential breaches of waiting times targets that are caused by validation.
- Highlight any systematic data recording errors or performance concerns to the RTT Lead.
- Monitor tertiary referrals for patients referred to or from another Trust for treatment.
- To respond to telephone queries regarding referral to treatment time information and data collection.
- Report to the RTT Lead any potential clinical governance issues, or complaints, to ensure they are dealt with in a timely and appropriate manner.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our
Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Detailed job description and main responsibilities
Using the appropriate Trust systems in place to capture and record accurate PTL data.
To develop specialist knowledge relating to Referral to Treatment processes and recommend areas for improvement across other departments and divisions.
Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
Previous applicants need not apply.
Person specification
Essential and Desirable
Essential criteria
- 4 GCSE's C or above including English and Mathematics
- To have worked within an admin based role within the NHS / Healthcare setting within the last 2 years
- I.T and systems database knowledge within the last two years
- Ability / demonstrate lone working and managing workloads / prioritise and work to timescales
Desirable criteria
- NHS Medical Terminology
- RTT Validation experience
- Knowledge / understanding of patient pathways
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- James Sales
- Job title
- Care Group Support Manager
- Email address
- [email protected]
- Telephone number
- 07825145487
- Additional information
Available Mon- Fri by email.
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