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Job summary

Main area
Admin
Grade
3
Contract
6 months (Fixed term)
Hours
Full time - 37.5 hours per week (Monday to Friday 9 to 5.)
Job ref
338-8218926-26
Employer
Humber Teaching NHS Foundation Trust
Employer type
NHS
Site
Dual site - the Grange / Waterloo
Town
Hull
Salary
£25,760 - £27,476 Per annum
Salary period
Yearly
Closing
16/09/2026 23:59

Employer heading

Humber Teaching NHS Foundation Trust logo

Senior Administration Assistant

3

Humber Teaching NHS Foundation Trust are proud award winners of the HSJ Provider of the Year 2019

Job overview

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.”

We are seeking an exceptional Senior Administration Assistant to join our team.

This is an exciting opportunity for a highly organised, proactive, and motivated individual to play a key role in supporting the effective delivery of our services. The successful candidate will provide high-quality administrative support, helping to ensure the smooth day-to-day running of the department while maintaining excellent standards of customer service and professionalism.

Working closely with colleagues, managers, and key stakeholders, you will contribute to a collaborative and supportive working environment, demonstrating strong organisational skills, attention to detail, and the ability to manage a varied workload. This fixed-term position offers a fantastic opportunity to gain valuable experience, further develop your skills, and make a meaningful contribution during an important period of service development and improvement.

If you are an enthusiastic and adaptable administrator looking for your next challenge, we would welcome your application.

 

Main duties of the job

  • Providing admin support to the team and medics.
  • Organising clinics, appointments, inputting onto SystmOne, general tasks, liaising with clients, carers.
  • Reception cover.
  • A high level of organisational an interpersonal skill required.
  • Ability to change improve procedures.
  • Problem solving.
  • Experience of using software  including Microsoft Word / excel would be advantageous as would the use of SystmONe.
  • Supervision and guidance for less experienced staff will also be expected.
  • A flexible approach will be expected for absence / annual leave cover.

Working for our organisation

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you’ll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you’ll find a place to call home including some of the most affordable places to live in the UK.

Find out more and search live jobs.

Detailed job description and main responsibilities

For further information about the role please see the attached job description and person specification.

Person specification

Knowledge

Essential criteria
  • Knowledge of a range of administrative work procedures and practices
  • Literate and numerate level 2
Desirable criteria
  • Knowledge of medical terminology

Experience

Essential criteria
  • Knowledge and experience of IT systems (S1) •
  • Experience of organising clinics and appointments
  • Problem solving skills / Deal with queries
  • Make improvements to admin procedures & processes when necessary
Desirable criteria
  • Supervision of other less experienced staff

Qualifications

Essential criteria
  • Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
  • Good standard of maths/english (level 2)
Desirable criteria
  • NVQ level 3

Personal attributes

Essential criteria
  • Able to demonstrate inter-personal communication skills effectively
  • Able to deal with difficult and challenging situations
  • Ability to multi task and work under pressure and to deadlines

Environment

Essential criteria
  • Light physical effort required for lifting stationery, files, sitting at a reception desk.

Employer certification / accreditation badges

The Smallest ThingsTommy'sApprenticeships logoNo smoking policyMenopause Friendly EmployerPositive about disabled peopleHSJ Best places to workCare quality commission - GoodMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Donna Wells
Job title
Clinical Lead
Email address
[email protected]
Telephone number
07814770108
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