Job vacancy: Administration Officer - PA to Community Leadership Team, Humber Teaching NHS Foundation Trust, whitby

Job summary

Main area: Personal Assistant
Grade: NHS AfC: Band 4
Contract: 18 months (this role is fixed term for 18 months to cover current post holder secondment.)
Hours: 37.5 hours per week (the role is full time and requires the full hours covered.)
Job ref: 338-7265217-25

Employer: Humber Teaching NHS Foundation Trust
Employer type: NHS
Site: across all community service sites
Town: whitby
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 10/07/2025 23:59

Administration Officer - PA to Community Leadership Team

NHS AfC: Band 4

Humber Teaching NHS Foundation Trust are proud award winners of the HSJ Provider of the Year 2019

Detailed job description and main responsibilities

For further information for this vacancy please see the attached Job Description and Person Specification.

Person specification

Experience

Essential criteria

Understanding of a range of work procedures and practices, some of which are non-routine and acquired through formal training or equivalent experience
Experience of using a range of Microsoft software packages
Experience of taking minutes at meetings
Sound experience of IT systems
Ability to communicate effectively with staff, patients, carers and other agencies

Desirable criteria

Proven experience of building effective working relationships
Understanding of a range of work procedures and practices, requiring expertise within a specialism, underpinned by theoretical knowledge or equivalent experience
Demonstrable experience of IT systems implementation

Qualifications & Knowledge

Essential criteria

Higher National Certificate / Foundation degree / diploma / NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects / information systems
RSA III or equivalent advanced keyboard skills
Intermediate level of theoretical knowledge
A good understanding of relevant policy, legislation drivers and their application to the relevant service area

Desirable criteria

Degree in Administration/Business
Diploma / NVQ 5 in business admin / customer services or equivalent
A broad understanding of relevant policy, legislation drivers and their application to the relevant service area

Skills and Competencies

Essential criteria

Evidence of effective inter-personal communication skills
Able to plan and prioritise own time and the time of others effectively
Excellent telephone manner
Ability to work effectively as part of a team
Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
Ability to deal with sensitive and confidential information
ability to independently travel across community bases

Please note that if there is a high volume of applications we reserve the right to close the vacancy earlier than the advertised closing date.

This post will be subject to successful completion of a 6 month probationary period where applicable, further details would be included within any offer letter.

Where operationally feasible the Trust supports agile working, there is an expectation of attendance of 1 day per week at a Trust site as a minimum operationally. Unless specifically stated in the advert that a role will have home as the base of work, all roles will have the option to work from a Trust base if remote working is not for you.

If required for the post the ability to commute within the Trusts geographical area with access to the appropriate means of transport would be essential.

We will apply for a Disclosure from the Disclosure & Barring Service for the successful candidate if this is required for the post. Anyone applying for a position which involves a regulated activity will require an enhanced Disclosure & Barring check and that the disclosure will, where appropriate to the role, include information against the Independent Safeguarding Authority barred lists for working with children or working with adults or both.

IMPORTANT: Should your application be successfully shortlisted, you will be contacted to attend an interview electronically to the email address provided at the time of the application. It is important therefore, that you CHECK YOUR EMAILS/NHS JOBS ACCOUNT on a regular basis.

If you are not contacted by the Trust within six weeks of the closing date of the vacancy, your application will have been unsuccessful on this occasion. We would however like to thank you for the interest you have shown in the Humber Teaching NHS Foundation Trust.

If you require sponsorship to work in the UK, check you are eligible under the UKVI points based system online. Not all jobs we advertise are eligible for sponsorship.

On 1 July 2024, NHS England strengthened its commitment to supporting employees already working for the NHS who wish to embark upon an apprenticeship to aide career development.

To ensure these staff do not experience a detriment to their basic pay, the salary for duration of the apprenticeship will be consistent with their current pay or the rate paid to other apprentices, whichever is higher (subject to eligibility criteria)

This change supports exiting NHS employees to undertake a formal apprenticeship programme which, upon completion, would qualify them for a role where the evaluated pay band is the same or higher than the band of their current post.

Our recruitment team have shared their top tips to support you when you are ready to make your application. Application Guide | Join Humber