Job summary
- Main area
- Admin and Clerical
- Grade
- Band 4
- Contract
- 6 months (Fixed Term from start date)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 390-COR-BA-0596
- Employer
- Mid and South Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Basildon
- Town
- Basildon
- Salary
- £27,485 Per Annum (Pro Rata for Part Time)
- Salary period
- Yearly
- Closing
- 27/10/2025 23:59
Employer heading
Medical Training Officer
Band 4
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.
Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.
We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.
Job overview
This role provides high-quality, senior-level administrative support to the Medical Education team at Basildon Hospital. It is a varied and rewarding position, playing a key part in supporting the education and development of both postgraduate and undergraduate medical trainees.
Key responsibilities include coordinating weekly mandatory teaching programmes, managing applications for clinical placements (including clinical observers, medical careers placements, and elective students), and supporting the wider objectives of the Medical Education department.
You will work closely with a range of stakeholders including the Site Director of Medical Education (DME), Specialty Tutors, Undergraduate Sub-Deans, Senior Educators, Clinical Teaching Fellows, as well as colleagues in medical workforce, finance, partner medical schools, Royal Colleges, and NHS England East of England (NHS EoE).
The team also plays a vital role in supporting the continuous professional development of postgraduate doctors in training. Depending on departmental needs, you may be assigned responsibility for a specific portfolio within Medical Education, with duties tailored accordingly. While many core responsibilities are shared across roles, some tasks may be specific to the level of education (undergraduate or postgraduate) that you are supporting.
Main duties of the job
1. Communication
Provide administrative support across all areas of the Medical Education Office, including offering cover during periods of absence.
Respond to general enquiries in a professional and timely manner, ensuring clear and effective communication with colleagues, trainees, and external stakeholders.
2. Analytical and Planning
Share responsibility for the maintenance and regular updating of databases and systems across various medical education portfolios.
Support the coordination and planning of teaching programmes, placement schedules, and other key activities within the department.
3. Policy and Service Development
Ensure that all activities are carried out in line with Trust policies and procedures, as well as those relevant to the specific area of work.
Assist in the design and development of educational programmes in collaboration with Programme Leads and other key staff.
Working for our organisation
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Detailed job description and main responsibilities
Are you looking for an exciting new role using your unique qualities, then we want to hear from you.
For full details about this varied and rewarding role, please see attached job description.
We look forward to your application.
Person specification
Qualifications
Essential criteria
- • GCSE Grade A* to C/Level 4 or above
Desirable criteria
- • Degree • NVQ Level 4 • IT qualifications (e.g. ECDL) Medical Education experience
Knowledge and Experience
Essential criteria
- • Advanced IT skills, Word, Excel and Outlook Track record of high level administration skills • Ability to compile large amounts of data to produce required reports • Attention to detail • Time management skills and ability to prioritise tasks
Desirable criteria
- Experience of working in the NHS
Communication Skills
Essential criteria
- • Excellent verbal and written communication skills at all levels • Good interpersonal skills in order to establish and maintain relationships with a wide range of stakeholders.
Desirable criteria
- Able to demonstrate skilled communication skills & Emotional Intelligence
Employer certification / accreditation badges
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Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Dunn
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 0300 443 4026
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