Job summary
- Main area
- Education & Training
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 390-COR-BA-0526-A
- Employer
- Mid and South Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Basildon
- Town
- Basildon
- Salary
- £27,485 Per Annum (Pro Rata for Part Time)
- Salary period
- Yearly
- Closing
- 29/08/2025 23:59
Employer heading
Medical Training Officer
Band 4
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.
Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.
We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.
Job overview
An exciting opportunity has arisen to join the Medical Education team based at Basildon hospital as a Medical Training Officer.
You will work to provide administrative support to the junior doctors/medical students, Training Programme Directors, Undergraduate Leads and Associate DME. The aim of the role is to provide an excellent experience to the Trainee Doctors/Medical students and deal with all Study Leave.
- Responsible for maintaining and updating comprehensive database
- Details will include rotations, dates of employment, OOP dates and supervisor details
- Working closely with colleagues (internal and external to ensure doctors details and posts are correct
- Responsible for reviewing TIS and liaising with NHSE regarding any updates as required
- Utilising external data systems, i.e. TIS (Trainee Information System) and Oriel (UK wide portal for recruitment to postgraduate medical dental, public health, healthcare science and foundation training)
You will be highly motivated, be able to demonstrate a pleasant and professional manner.
You will need to be highly organised, quick to learn and able to work under pressure and independently with minimal supervision.
Please note no VISA sponsorship available and this vacancy may close early due to number of applications.
Main duties of the job
If successful, you will be:
- Liaising with Training Programme Directors to identify the local trainees/students who need to be reviewed.
- Notifying NHSE/Medical Schools of any trainees/students who need to reviewed centrally, under the direction of the Training Programme Directors.
- Organising dates, venues and relevant IT for local ARCP panels.
- Checking trainee ePortfolio for Educational and Clinical Supervisor Reports, Work Placed Based Assessment entries and Revalidation documentation (Form R) under the guidance and directive of the Training Programme Directors, and in liaison with any other local parties involved.
- Working with the Training Programme Directors to provide feedback to the trainees who have been reviewed, and to the Educational Supervisors involved.
- Liaising with the Training Programme Directors in relation to the collation and circulation of any other relevant documentation, i.e. Panel Member feedback.
Working for our organisation
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust
Detailed job description and main responsibilities
Are you looking for an exciting administration role using your unique qualities, then we want to hear from you.
Please see attached a full job description setting out the details of the role and responsibilities.
We look forward to your application.
Person specification
Qualification
Essential criteria
- NVQ Level 3 or equivalent medical education experience
- Good level of education i.e. GCSE or equivalent including English and Maths
Desirable criteria
- NVQ Level 4
- ECDL qualification
Experience
Essential criteria
- Previously worked at a senior level of administration
- Experience of working with Microsoft packages including excel, word, outlook
Desirable criteria
- Demonstrable experience working as an administrator
- Experience of working in Medical Education
- Experience of working in NHS
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Dunn
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 01268 524900
- Additional information
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