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Job summary

Main area
Outpatients
Grade
Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
390-CORP-BA-0480-A
Employer
Mid and South Essex NHS Foundation Trust
Employer type
NHS
Site
Basildon
Town
Basildon
Salary
£24,465 Per Annum (Pro Rata for Part Time)
Salary period
Yearly
Closing
07/07/2025 23:59

Employer heading

Mid and South Essex NHS Foundation Trust logo

ORC Admin Assistant

Band 2

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

 

Job overview

Are you passionate about making a real difference in people's lives? Do you thrive in dynamic environments where your ideas and contributions are valued? Are you interested in joining an innovative and transformed team, look no further, because we have the perfect opportunity for you!

Our Outpatients Referral and Communication Team is based at Basildon Centre; St Martins Square offices are on the second floor of the building which is situated in the Town Centre of Basildon

Main duties of the job

Answer the telephone confidentially to patient queries

Check and update patient demographic records on PAS

Use EPR for checking appointments

Use e-RS for cancelling and rebooking appointments

Book interpreters as required in a timely manner

Ensure messages are accurately passed on to relevant personnel in a timely manner

Have a good understanding of the 18-week pathway

Sort and disseminate daily post accurately

Ensure referral letters are saved and recorded within the Trusts electronic system

Undertaking the photocopying, scanning, emailing patient documents/information as required by the team

Working for our organisation

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
 
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook – if you are dynamic, forward-thinking and enthusiastic we want you to join us.
 
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress. 

Detailed job description and main responsibilities

For more details on this varied and rewarding role, please see the attached job description and person specification.

We look forward to your application!

Person specification

Qualifications

Essential criteria
  • GCSE level education in Maths and English
Desirable criteria
  • NVQ or clerical qualification equivalent

Knowledge and Experience

Essential criteria
  • Experience of working in a customer / patient focused environment
Desirable criteria
  • NHS experience

Communication Skills

Essential criteria
  • Good written communication skills
Desirable criteria
  • Demonstrates ability to deliver high level communication through different channels, i.e. face to face, telephone, digital

Employer certification / accreditation badges

Trust IDNHS Employers Diversity and Inclusion PartnersApprenticeships logoNo smoking policyMenopause Friendly EmployerArmed Forces Covenant (Silver Award)https://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesStonewall Silver 2022Disability confident employerNHS Rainbow badgeNHS Pastoral CareNHS 75th Birthday

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Louise Ward
Job title
Service Unit Manager
Email address
[email protected]
Telephone number
01702 888953
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