Job summary
- Main area
- Governance
- Grade
- NHS AfC: Band 3
- Contract
- 5 months (Fixed term/secondment until 31.12.2025)
- Hours
- Part time - 28 hours per week
- Job ref
- 432-HR494-25
- Employer
- East Suffolk and North Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Ipswich Hospital
- Town
- Ipswich
- Salary
- £24,937 - £26,598 per annum pro rata
- Salary period
- Yearly
- Closing
- 27/07/2025 23:59
- Interview date
- 15/08/2025
Employer heading

Divisional Governance Administrator
NHS AfC: Band 3
We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.
Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits
Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of the ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Job overview
An exciting opportunity has arisen to join the Women’s and Children’s governance team at ESNEFT in an administration role.
The role is key in ensuring the Governance team is providing a high standard of work, and complying with statutory reporting and service level performance indicators. Working within a team environment to offer administrative expertise that will benefit services across the entire Women and Children’s Division. The role provides the flexibility of home working generally one day per week, otherwise working predominantly on the Ipswich site with the wider team, and occasionally at the Colchester site.
This is part time role-28 hours per week, fixed term/secondment until 31.12.2025
Please note this post may close early if we receive a high number of applications.
Main duties of the job
• Making sure invites are correctly distributed to those that need to attend, and that distribution lists are properly updated.
• Organising room bookings for meetings that are not held on TEAMS.
• Compiling the agendas, and ensuring these are circulated with sufficient time ahead of the meeting.
• Providing clear and concise minutes for the meeting, which adhere with Trust standards. Minutes are shared across the Trust and externally, so they have to achieve a high quality standards.
• Update action logs after meetings, making sure they are correctly distributed to relevant attendees.
• Monitor compliance with meeting actions, and contacting individual action owners for updates.
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person specification
Experience
Essential criteria
- Previous administrative role
- Minutes and notes taking
- Using Office software including Excel, Word and Outlook.
Desirable criteria
- NHS experience
- Datix reporting
- Coordinating action log compliance
Qualifications
Essential criteria
- GCSE grade 5/C or equivalent in English
Desirable criteria
- NVQ level 3 in administration/secretarial or equivalent experience
- NHS specific training or qualifications
Documents to download
Further details / informal visits contact
- Name
- Alana Hunt
- Job title
- Governance Lead Midwife
- Email address
- [email protected]
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