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Job summary

Main area
Administration Assistant
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (1 x 1 WTE or 2 x 0.5 WTE)
Job ref
364-A-9564
Employer
Essex Partnership University NHS Foundation Trust
Employer type
NHS
Site
Holmer Court
Town
Colchester
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
30/11/2025 23:59

Employer heading

Essex Partnership University NHS Foundation Trust logo

Administration Assistant

Band 3

Our Trust cares for more than 100,000 patients at any one time across our community health, mental health and learning disability services across Essex and parts of Bedfordshire and Suffolk. 

We want you to be part of our journey of transformation, where our patients and their families are at the heart of everything we do and to achieve our vision to be the leading health and wellbeing service in the provision of mental health and community care.

You’ll be part of a Trust where you will be supported to be your authentic self and be the best you can be, where we will help you to grow, develop and thrive. 

The Trust is recognised by the University of Essex and is a top provider of apprenticeships for people looking to be an assistant practitioner, senior health care support worker (CAP). Our trailblazing CAP apprenticeship won a national HSJ Award.

We are also recognised as a Veteran Aware Trust and holder of gold accreditation from the Ministry of Defence Employment Recognition Scheme. Our services are highlighted as an exemplar of good practice, producing the best care for more than 3.500 armed forces veterans in the past seven years. 

We have been shortlisted and won national awards. We are an inclusive organisation and Level 3 Disability Confident Leader Trust.

We are constantly innovating and looking for new ways to deliver care, such as using technology to enhance patient care and working with partners to launch new services such as the Basildon Mental Health Urgent Care Department, virtual hospitals and falls response cars.  

Join us and you’ll do the best work of your life – and make a difference to other people’s lives. What we do together, matters.

Job overview

  • To work as a member of the Psychological Services Directorate ensuring that a high quality and efficient service is provided at all times, which may include giving support and providing cover in other areas as requested.
  • To operate as a centralised administration service providing a comprehensive administration service to support the North East Essex ASD and the North East and West Essex ADHD Services.
  • The Administration Assistant will ensure the timely and accurate recording of all activity across both services using trust information systems.
  • The postholder will work with the secretary to the Head of Service to ensure cover for absence across both services.   

Main duties of the job

  • The service will ensure the timely and accurate recording of all activity across both the ASD and ADHD services using Trust information systems.
  • The service will require the postholder to work with the Secretary to the Head of Service to ensure cover for absence across the services.
  • Post holders, as appropriate, will be required to provide administration duties on behalf of both services.
  • Due to the nature of the role a strong emphasis is placed on safeguarding confidentiality and this forms a pre-requisite for the Administration Assistant.

Working for our organisation

Valuing you. Recognising your dedication. At EPUT, we look after you. 

  • Receive supervision and support to help you fulfil your potential.
  • Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
  • If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
  • We run recognition awards to recognise staff's hard work and dedication.

Benefits

  • 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
  • Excellent pension of up to14.5% of your pensionable pay.
  • Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
  • £8K relocation package if you move to Essex to join us
  • Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

  • Flexible working: available from day one for most roles.
  • Job share: Applications for job shares are welcomed.

 

Detailed job description and main responsibilities

The ADHD and ASD services are small specialist services with dedicated clinical staff.  These are busy services with a high demand.  The teams are very supportive, recognising the value and importance of admin in helping their smooth running.

We will consider two part-time posts, 2.5 days each.

The interview will include questions and a short written task.

Person specification

Education/Qualifications

Essential criteria
  • Good standard of general education
  • IT skills equivalent to RSA2, NVQ2 or relevant experience of Microsoft Word Packages

Skills/Experience

Essential criteria
  • General administration
  • Ability to communicate both verbally and in writing routine information
Desirable criteria
  • Proven experience of working in the NHS in a clerical role

Knowledge

Essential criteria
  • Literate in IT/Computer Skills
  • Ability to assist both patients and clinical colleagues with non-clinical information relating to community appointments
  • Methodical organised approach to work with good attention to details Ability to use Microsoft Word Packages
Desirable criteria
  • Knowledge of Trust ITT Systems and Software Packages, including Mobius/Q-Flow/SystmOne

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveDisability confident leaderImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Essex Family Friendly Employers

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Dr Rebecca Alegbo
Job title
Principal Clinical Psychologist
Email address
[email protected]
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