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Job summary

Main area
Medical Secretaries Medicine
NHS AfC: Band 4
Fixed term: 12 months
Full time - 37.5 hours per week (Monday to Friday)
Job ref
The Princess Alexandra Hospital NHS Trust
Employer type
£23,677 - £26,127 per annum inclusive
Salary period
28/10/2021 23:59

Employer heading

The Princess Alexandra Hospital NHS Trust logo

Medical Secretary

NHS AfC: Band 4

Job overview

An exciting opportunity is available for an experienced administrator to join the Clinical Administration team at Princess Alexandra Hospital as a Medical Secretary. This is a full-time, 12-month fixed-term post (secondment if internal).

In this role you will provide invaluable administrative support to ensure that the service as a whole runs efficiently and effectively and that the highest quality of care is afforded to our patients. In return we can offer support and development opportunities.

Main duties of the job

You will assist the consultants and the wider department in delivering a high standard of patient-focused administrative support. This will include the typing up and processing of clinical documentation, as well as supporting patients with any relevant queries or concerns.

To succeed in this role, you will need:

  • Recent secretarial experience, ideally within an NHS environment.
  • Terminology knowledge.
  • Experience of using the BigHand digital system and E-Letter system.
  • Good communication skills and sympathetic telephone manner.
  • Knowledge and experience of Cosmic
  • Knowledge of other hospital systems (e.g. case note tracking)
  • Relevant terminology experience.
  • Good IT/keyboard skills
  • Ability to prioritise
  • Good attention to detail
  • Have the ability to lift and transport medical records (using trolley provided)
  • Flexibility

Working for our organisation

This is an exciting time for PAHT. Over the next five years we are on a digital transformation journey, leading us to our brand new hospital.

Initially you will be based at the PAHT Main Site, but there is potential move to our brand-new office in KAO Park, Church Langley. You will be joining a friendly and supportive team, and training will be provided if necessary.

Our people demonstrate energy and commitment towards improving the care and experiences provided to our patients and the drive to be an ‘outstanding’ organisation.

It’s never been a better time to join us.

Detailed job description and main responsibilities

For further information on this role's main duties and responsibilities, please refer to the attached job description which is available to download at any time.

Person specification

Keyboard Skills

Essential criteria
  • Typing experience
Desirable criteria
  • Terminology experience

Terminology Knowledge

Essential criteria
  • Experience

NHS Experience

Essential criteria
  • Experience
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Applicant requirements

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here. Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Lorraine Nixon
Job title
Head of Secretariat
Email address
Telephone number
01279 827018
Additional information

Tracy Hart

If you have problems applying, contact

The Princess Alexandra Hospital NHS Trust
KAO Park
London Road
CM17 9NA
01279 962382
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