Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- 5 months (Fixed term / Secondment to cease 31st December 2025)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 432-HR489-25
- Employer
- East Suffolk and North Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Ipswich Hospital
- Town
- Ipswich
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 23/07/2025 23:59
Employer heading
Rota Co-ordinator
NHS AfC: Band 4
We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.
Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits
Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of the ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Job overview
An exciting opportunity has arisen for the post of Rota Co-ordinator within the Emergency Department at Ipswich Hospital.
The role centres around the effective management of doctor rotas, maintaining the new electronic rota management system and assisting in any redesign of daily rotas as well as managing communications groups in relation to rota cover. This role will work closely with the operations team, medical team and support staff.
Our CDG is a busy department supported by a dedicated and engaged team. The nature of this post is fast paced and therefore candidates need to demonstrate flexibility in their work, with an ability to adapt to situations as they arise. There is also a need to problem solve on a regular basis.
This post would suit someone with focused attention to detail, distinct organisation skills and the ability be agile with their workload and manage change.
You will be well supported in their journey from induction, to encouraging personal development.
Main duties of the job
- Support on the implementation of new rota electronic system in Emergency Care
- Responsible for the coordination of Doctors rotas, compiling and ensuring rotas are distributed daily to all relevant parties
- Assist in the design/redesign of the daily rotas with the consultant in charge to ensure that these rotas display shift information in the most accessible manner and can be used to obtain statistical information for use in trust planning.
- Liaise and discuss with consultants future staffing needs relating to the rota, taking account of the skill mix. Assisting in devising alternatives when suitable doctors are unable to be found to fill vacant shifts. Making sure that the right doctor is in the right place at the right time on the rota.
- Upload registrars’ master rota on a monthly basis, checking Doctors templates with consultant in charge and notifying registrar of any changes in their shift patterns.
- Help organise shift patterns for new doctors until they can be incorporated into the main rota.
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person specification
Experience
Essential criteria
- • Previous administrative role
- • Working collaboratively as part of a team
- • Advanced IT Systems including - Microsoft Office
- • Experience of communicating with a range of people both within and external to the organisation
Desirable criteria
- • NHS experience
- • Experience within relevant work area
- • Experience of working with members of the public
- • Supervision/co-ordination of other team members
Qualifications
Essential criteria
- • GCSE grade 5/C or equivalent in English and Maths
- • NVQ level 3 in administration/secretarial or equivalent
Skills / Knowledge
Essential criteria
- • Advanced keyboard skills
- • Knowledge of relevant work area and specialist terminology
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Isabelle Plowman
- Job title
- Assistant General Manager Urgent & Emergency Care
- Email address
- [email protected]
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