Job summary
- Main area
- Energy and Sustainability
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 390-COR-SO-0634-A
- Employer
- Mid and South Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Southend
- Town
- Southend
- Salary
- £27,485 Per Annum (Pro Rata for Part Time)
- Salary period
- Yearly
- Closing
- 14/12/2025 23:59
Employer heading
Energy & Sustainability Adminstrator
Band 4
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.
Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.
We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.
Job overview
Energy & Sustainability Administrator
We are pleased to offer an exciting opportunity for an organised and motivated individual to join our Sustainability Team as an Energy & Sustainability Administrator. This role supports the Trust’s commitment to delivering an ambitious sustainability and energy programme, helping us improve environmental performance across our hospitals and services.
The Sustainability Team provides strategic and operational guidance to colleagues throughout the organisation, promoting resource efficiency, reducing carbon emissions and ensuring compliance with key sustainability standards. A major part of this work involves monitoring the Trust’s utility usage — with power, heating and water costs totalling around £16 million annually — and identifying opportunities for cost and carbon savings.
Reporting to the Deputy Head of Sustainability & Energy, you will provide essential administrative and operational support. This will include validating and processing energy and water invoices, supporting financial recharge processes, maintaining data records and assisting with performance reporting. You will also work closely with internal and external stakeholders to support the delivery and communication of sustainability initiatives and progress.
This is a fantastic opportunity for someone passionate about sustainability and looking to develop their skills within a forward-thinking team making a meaningful difference to environmental outcomes and patient care.
Main duties of the job
Maintaining accurate records for electricity, gas, fuel, and water consumption across MSEFT’s estate
Delivering accurate monthly reports to distribute to internal, and external stakeholders, providing clarification on issues, and concerns
Identifying, and analysing consumption trends, and patterns, highlighting anomalies for future investigation
Gathering metering information to provide accurate asset records, and invoicing
Conducting small-scale projects to deliver improvements in key performance indicators that can be implemented across MSEFT’s estate
Working independently to carry out planned, and unplanned fieldwork or specialist investigative studies
Providing purchase justifications, obtaining quotes, raising purchase orders, and registering new suppliers
Querying invoice anomalies, obtaining credit notes, and account statements from suppliers
Reviewing, and processing of invoices for approval and payment on internal systems
Administering account updates, changes, and queries for energy, and water suppliers
Working for our organisation
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Detailed job description and main responsibilities
For more information on this varied and rewarding role, please see the attached job description.
We look forward to your application!
Please note that we reserve the right to close the vacancy early should a high number of applications be received.
Unfortunately, we are unable to provide sponsorship for this role.
Person specification
Qualifications
Essential criteria
- GCSE or equivalent in English and Maths
- Educated to NVQ level 4 in a relevant subject or equivalent level of qualification or significant equivalent previous experience
- Relevant professional administrative qualification or equivalent and/or relevant professional work experience
Experience
Essential criteria
- Significant experience working in an administrative or data inputting role in the NHS or a large complex organisation
- Experience of managing meeting (diaries), agendas and minute taking
Knowledge
Essential criteria
- Proficient with the MS suite of programmes, e.g. Excel, Word
- Basic knowledge or appreciation of the regulated energy markets and the procurement of utilities
Employer certification / accreditation badges
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Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Becky Jones
- Job title
- Head of Sustainablity
- Email address
- [email protected]
- Telephone number
- 01702435555
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