Job summary
- Main area
- Haematology
- Grade
- Band 3
- Contract
- 10 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week (5 days per week)
- Job ref
- 318-26-T0088
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Cheltenham General Hospital
- Town
- Cheltenham
- Salary
- £24,937 - £26,598 (pa pro rata if part-time)
- Salary period
- Yearly
- Closing
- 25/02/2026 23:59
Employer heading
Medical Secretary, Band 3 - Haematology (10 month Fixed Term)
Band 3
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.
With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.
We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.
We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
Fixed Term Medical Secretary to cover Maternity Leave, Band 3 (37.5 hours a week)
We are seeking a 10-month Fixed Term B3 Medical Secretary to cover Maternity Leave in our extremely busy yet friendly Haematology team working in both Gloucestershire Royal and Cheltenham General Hospitals.
37.5 hours over 5 days per week, Monday to Friday.
This important role supports the Outpatient Services in Haematology for Gloucestershire Hospitals NHS Foundation Trust.
Main duties of the job
The ideal candidate will have secretarial experience and be accustomed to working in a high pressured and fast paced yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills, and be an exceptional team player.
You will join the existing secretarial and admin team and will support the clinical team with duties including proofreading of clinical letters; chasing results; managing busy mailboxes and phones; liaising with a variety of clinical staff and departments.
You must be able to work both independently as well as within a team environment.
You will also be required to support the wider admin team as necessary under the guidance of the supervisor secretary,
Working for our organisation
Our friendly and hardworking Haematology secretarial team supports a large cohort of medical staff including consultant clinicians, specialty doctors and nursing teams.
We welcome our new members of the team with full training and support.
Detailed job description and main responsibilities
- Use of voice recognition software to transcribe and proofread dictated letters
-High attention to detail and accuracy essential proofreading of clinical letters
- Take and transcribe minutes as appropriate.
- Chasing of scan results
- Management of busy mailboxes and telephones
- Liaising with external organisations for the benefit and progress of patient care, such as GP surgeries, other hospitals, etc
- Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses
See full Job description for further details
Person specification
Qualifications
Essential criteria
- Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
- Typing Qualification or demonstrable experience (min 40 wpm)
Skills
Essential criteria
- Good command and understanding of English, punctuation and grammar
- Good written and verbal communication skills
- Motivated by patient care
- Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
- Accuracy and attention to detail
- Able to manage high volume of telephone calls that may be potentially distressing or emotional.
Desirable criteria
- Previous experience or understanding of medical terminology
Experience
Essential criteria
- Appropriate experience in a hospital or office environment
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jennifer Wike
- Job title
- Admin Manager OHPCI
- Email address
- [email protected]
- Telephone number
- 0300 422 4029
- Additional information
Jack Lambrou
Email: [email protected]
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