Job vacancy: Personal Assistant to the Oncology Practice Development Team, Band 3, Gloucestershire Hospitals NHS Foundation Trust, Cheltenham

Job summary

Main area: Oncology Practice Development Team
Grade: Band 3
Contract: Fixed term: 12 months (Maternity cover)
Hours: Part time - 25.5 hours per week (Over 3 days)
Job ref: 318-25-T0417

Employer: Gloucestershire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Cheltenham General Hospital
Town: Cheltenham
Salary: £24,625 - £25,674 (pa pro rata if part-time)
Salary period: Yearly
Closing: 22/06/2025 23:59
Interview date: 01/07/2025

Personal Assistant to the Oncology Practice Development Team, Band 3

Band 3

Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.

As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.

As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.

By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.

Detailed job description and main responsibilities

- To provide secretarial support to the Practice Development Team including typing correspondence and reports, arranging meetings, and taking messages, in order to facilitate the effective running of the department/service.

- Manage an electronic diary for Practice Development Nurses including making appointments, arranging meeting dates and venues, organising and distributing documents as necessary.

- To take, prepare and distribute minutes, agendas and papers to meetings chaired by the Practice Development Team.

- Organisation of induction programme for all new nursing staff in oncology, and coordinate 3, 4 and 6 month follow up meetings with the team.

- To develop and maintain a paper/electronic filing system in order to ensure that all relevant documents are ready accessible, in particular competencies and training records.

- To organise study days, book speakers, venues, refreshments and any necessary equipment required.

- Create and maintain databases for all training courses for the Oncology staff.

- Handle patient enquiries, arrange appointments and investigations. Typing correspondence to patients, staff and others as required

Person specification

Qualifications, Knowledge and Skills

Essential criteria

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
Proficient typing skills and experience in using the standard range of Microsoft Office programs, particularly Word, Excel and Outlook.
Able to communicate effectively and sensitively both orally and in writing

Desirable criteria

NVQ level 3 in Administration or equivalent experience.
Experience in the preparation of minutes, agendas and papers.
Knowledge of relevant medical terminology
Experience of organising meetings or events
Appropriate experience in an office environment

The health and wellbeing of our staff and patients remains the priority of the Trust. Vaccination remains the best chance we have of conquering COVID and the Trust encourages everyone to take up this offer.

Please note, this vacancy may close as soon as sufficient applications have been received, so please apply as soon as possible if you are interested. The Recruitment Team are unable to accept any applications after the position has closed on NHS Jobs.

Committed to safeguarding our community

If applicable for the post, all successful candidates will be required to pay for their own Disclosure and Barring Service (DBS) check. The cost will be £29 (standard checks) or £46 (enhanced checks), and will be recovered through two instalments from the candidate's salary. Please contact [email protected] for further information.

The Trust is a safeguarding employer committed to the safeguarding and promotion of welfare of children, young people and vulnerable adults and expects staff and volunteers to share this commitment. The Trust is committed to safe recruitment practices to protect children and vulnerable adults, and any appointment will be subject to satisfactory clearance. As part of the organisation's commitment to Safer Recruitment, candidates may request copies of relevant policies and procedures by contacting the Recruitment Team at [email protected]

Committed to supporting service personnel

As part of our commitment to support Service Personnel, Gloucestershire Hospitals NHS Foundation Trust, in collaboration with the Career Transition Partnership, offer a Guaranteed Interview Scheme for all qualifying Service and Ex-Service Personnel. To qualify for a guaranteed interview, candidates must meet the essential criteria for the post and be either a current member of the Armed Forces, or be within the two year period of resettlement. If this applies to you please email the job reference number and your AR number to the Recruitment Team at [email protected]