Job overview

This role is offered on a fixed term/secondment basis for 12 months. 

Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment

We are looking for a highly organised and proactive Estates Booking and Utilisation Officer to join our Estates team. This is an exciting opportunity to play a key role in managing internal and external space bookings, venue contracts, and supporting space utilisation projects across the Trust.

You will work closely with the Property Manager to ensure effective use of Trust-owned spaces and external venues, delivering value for money and compliance with health and safety standards. The role involves coordinating bookings, maintaining accurate records, and supporting change management initiatives to improve space efficiency.

Main duties of the job

• Coordinate and manage internal and external room bookings, ensuring accurate records and compliance with Trust policies.
• Source and negotiate external venues, manage contracts, and maintain a database of approved venues.
• Support space planning projects, including moves, reconfigurations, and feasibility studies.
• Produce reports on space utilisation and financial spend.
• Liaise with Procurement, Finance, and Estates teams to ensure smooth processes.
• Deliver training and guidance on booking systems and space planning tools.
• Travel across multiple Trust sites and external venues as required.

The qualification, training, and experience requirements for the role are outlined in the Job Description and Person Specification.

Working for our organisation

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people’s homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us.  In the latest staff survey, 61% of colleagues gave us their views.  It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust’s priority, compared with an average in comparable NHS Trusts in England of 64%.

 This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement.  However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.