Crynodeb o'r swydd
- Prif leoliad
- Fleet Administrator
- Gradd
- NHS AfC: Band 3
- Contract
- Cyfnod Penodol: 28 mis (This role is offered on a fixed term basis for 28 months.)
- Oriau
- Rhan-amser - 22.5 awr yr wythnos
- Cyfeirnod y swydd
- 327-26-405
- Cyflogwr
- Gloucestershire Health and Care NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Rikenel
- Tref
- Gloucester
- Cyflog
- £25,760 - £27,476 pro rata
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 14/06/2026 23:59
Teitl cyflogwr
Facilities Administrator - Fleet Vehicles
NHS AfC: Band 3
We love what we do and we think you will, too!
At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people’s own homes and in a range of other locations across the county.
We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care. We put people at the heart of our services, focusing on personalised care by asking ‘what matters to you’.
We’re passionate about making sure that everyone can contribute to achieving our mission and we are continually working to support healthy and happy high-quality teams in all areas of the Trust.
Our application process aims to understand each candidates knowledge, skills and experience. We have found that candidates that use AI to generate their answers can lack specificity and fail to address key criteria outlined in the job description.
It is really important to personalise your application to convey your individual skills, knowledge, and experiences effectively and for us to understand why you are applying for this role with GHC. We discourage over reliance on AI-generated applications as it will lessen your chances of success in securing an interview with us .
Trosolwg o'r swydd
This is being offered on a Fixed Term basis for 28 months.
To provide an efficient and comprehensive administrative service for the Estates and Facilities team covering countywide fleet vehicles.
Support the delivery of a comprehensive support service to enable the Estates and Facilities team to meet the needs of service users, members of the public and colleagues.
Identify changes to processes and ways of working as required to support Trust needs.
Communicates with service users regarding Fleet and EFM enquires
To be responsible for several office systems including ordering of cars, equipment and invoice payments.
The post holder will be managed not supervised and work to departmental policies and procedures.
Prif ddyletswyddau'r swydd
Provide administrative support to the Estates and Facilities management team.
Proactive administration of departmental financial processes, invoicing, procurement, finance reporting, data analysis and resolving exceptions in relation to the Trust fleet.
Support the management of the Trust’s Estates information and data held around Trust fleet.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
Gweithio i'n sefydliad
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people’s homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust’s priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Swydd-ddisgrifiad a phrif gyfrifoldebau manwl
Plan and co‑ordinate vehicle repairs, insurance processes, and MOTs in accordance with scheduled requirements, working collaboratively with departmental colleagues.
Carry out Purchase to Pay process for fleet; Obtain and assess quotes in line with Trust procedures, applying informed judgement to identify the best‑value option and briefing the line manager accordingly.
Raise requisitions and ensuring invoices are paid. Includes: liaising with Facilities, Estates, Finance staff, suppliers and contractors; investigating prompted by order requests; identifying and setting up new suppliers; monitoring spends and highlighting discrepancies on annual contracts.
Set up and distribute fuel card to service users ensuring Trust process and procedures are followed
Educate/train new or less experienced members of staff on systems/processes used within the department.
Carry out records management (keeping and destroying) of financial and personal data in line with Trust police
To be able to use several digital systems for procurement processes, data entry and monitoring, produce reports and information for assurance and compliance.
Be able to comment and assist in the implementation of operational polices and internal procedures to improve processes and compliance.
Incidental contact with patients whilst on site for wayfinding and general enquires
Completes staff surveys and audits as required.
To be responsible for data entry of car and van milage, fuel spend and monitor usage, produce data/information for onward Trust assurance reporting
Responsible for auditing and survey returned cars and checking in new cars arriving reporting and raising issues.
Co‑ordinate and carry out inspections on hired, leased, and Trust‑owned vehicles to ensure they are roadworthy, safe, and maintained to the correct standard
Use a vehicle monitoring system to track cars use and report by raising issues or concerns
Contribute and make suggestions towards improvement and innovation within the department.
Undertake other duties related to the work of the organisation that is consistent with the nature of the job and level of responsibility.
This role is not eligible for sponsorship as per the Government’s UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas
Manyleb y person
Essential
Meini prawf hanfodol
- GCSE level education or equivalent
Meini prawf dymunol
- Good organisational and time keeping skills Desirable Interview
essential
Meini prawf hanfodol
- Working knowledge of Microsoft Office packages e.g. Word, Excel, PowerPoint, Publisher and Outlook. Key board skills for a proficient computer user
Meini prawf dymunol
- Knowledge of Fuel card administration
Bathodynnau ardystio / achredu cyflogwyr
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Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Louise Thompson
- Teitl y swydd
- Facilities Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 0300 421 4596
Rhestr swyddi gyda Gloucestershire Health and Care NHS Foundation Trust yn Gwasanaethau Gweinyddol neu bob sector