Job summary
- Main area
- Human Resources
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-24-COR-R12447-A
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Victoria Warehouse
- Town
- Gloucester
- Salary
- £25,147 - £27,596 Per annum
- Salary period
- Yearly
- Closing
- 12/05/2024 23:59
- Interview date
- 23/05/2024
Employer heading
Medical Staffing Resourcing Advisor, Band 4
Band 4
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
We have an exciting opportunity to join the Medical Staffing Resourcing & Recruitment GP trainee team.
We are looking for a pro-active, enthusiastic and motivated individual who will provide high quality administrative support for the provision of an effective, integrated and comprehensive recruitment and advisory service.
Main duties of the job
The post holder will be expected to work with a number of key stakeholders to ensure an effective and timely recruitment service.
Applicants must have excellent communication skills, a good working knowledge of recruitment and be flexible in their approach in order to deal with set deadlines and varying work loads.
Applicants should also be team players and possess interpersonal and organisational skills.
Please see the attached Job description for further details
Working for our organisation
Gloucestershire Hospitals NHS Foundation Trust operates hospitals on our two main sites in Cheltenham and Gloucester, and were one of the largest NHS trusts in the country.
Our workforce of almost 8,000 staff provide high quality emergency, elective and specialist care across a range of clinical areas
Detailed job description and main responsibilities
- Liaising with Health Education England in the recruitment of GP Trainees as the lead employer
- To provide advisory service and support to managers and medical staff on the Terms and Conditions of employment for Medical and Dental Staff
- Update Payroll with any changes on a monthly basis
- Investigate and resolve pay queries
- To calculate and advise on annual leave policy for all doctors
- Record and process sickness/maternity for all doctors and consultants and forward to payroll each month, dealing with any contractual queries and calculations as necessary
- Check ESR against establishment of junior doctors monthly and confirm with payroll.
- Complete exit forms and leaver forms for payroll as required
- Check and authorise expenses claims
- Prepare and send out employment contracts in a timely manner for all medical staff
- Undertake monthly GMC registration checks
- To process candidates in line with the recruitment process, efficiently and to tight timescales.
- Take responsibility for all new starter documentation to ensure conditional offer letters and starter forms are sent, along with sending details to the Training Department to arrange Trust Inductions/mandatory training.
- To ensure all pre-employment checks are carried out as part of the recruitment process.
- Answering the telephone and dealing with general contractual and recruitment enquiries.
- To maintain all recruitment and employment records and filing systems, ensuring that accurate information can be easily obtained.
- Ensure all trainee rotational posts are up to date and recorded accurately and timely.
Person specification
Qualifications
Essential criteria
- GCSE grade C or above in Maths and English.
Experience
Essential criteria
- Experience of leading and contributing to service improvement initiatives that work to tight timescales
- Experience of delivering against internal & external SLA's
- Experience of supporting managers and employees with advice on terms and conditions of employment
- Experience of dealing with complex queries
Desirable criteria
- Experience of working in the NHS (or similar fast paced, customer facing environment) with specific experience aligned to recruitment and resourcing
- Workforce knowledge including recruitment, workforce planning employment law and absence, performance and disciplinary management
Knowledge, Skills, Abilities
Essential criteria
- Specialist knowledge of pre-employment checks
- Experience in delivering customer based front line advice and guidance to managers and employees in relation to a wide variety of recruitment issues
- Experience and understanding of Equality, Diversity and inclusion specifically linked to recruitment practice
- Ability to find ways of solving and pre-empting problems
- Effective IT skills, with sound knowledge of Microsoft packages and social media platforms
- Demonstrable ability to organise/prioritise own work and that of junior colleagues where necessary, including ability to work under pressure at times.
Desirable criteria
- To be innovative in creating bespoke recruitment and resourcing approaches
- Specialist knowledge of Medical & Dental Terms and Conditions of Service
- Knowledge of recruitment, resourcing and selection best practice including attraction, application, shortlisting, assessment method design
personal qualities
Essential criteria
- Excellent interpersonal and communication skills (verbal and written)
- Must be Reliable and Trustworthy
- Confident in a variety of situations
- Strong customer focus
- Willing to learn and develop
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Richard Giles
- Job title
- Head of Resourcing & Recruitment
- Email address
- [email protected]
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