Job summary
- Main area
- Neonatalogy
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 20 hours per week (Flexible)
- Job ref
- 318-26-T0583
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Gloucestershire Royal Hospital (Neonatal Unit, Womens Centre)
- Town
- Gloucester
- Salary
- £25,760 - £27,476 (pa pro rata if part-time)
- Salary period
- Yearly
- Closing
- 08/09/2026 23:59
Employer heading
Neonatal Stores Administrator, Band 3
Band 3
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.
With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.
We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.
We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
Neonatal Stores Administrator, Band 3 (20 hours a week)
Gloucester Neonatal Unit for a highly organised and motivated Neonatal Stores Administrator to join our dedicated Neonatal Unit, Transitional Care and Outreach Service team at Gloucestershire Hospitals NHS Foundation Trust.
This important role supports the smooth day-to-day operation of our neonatal services by ensuring that essential equipment, medical supplies and consumables are available, maintained and managed effectively. Working closely with clinical teams, procurement services, medical engineering departments and external suppliers, you will play a key part in helping us deliver safe, high-quality care to newborn babies and their families.
The successful candidate will be responsible for managing stock levels, ordering equipment and supplies, coordinating maintenance and servicing of medical devices, and providing administrative support across the service. You will also contribute to service improvement initiatives and help identify opportunities for greater efficiency and value for money.
This is an excellent opportunity for someone with administration, stores, procurement or healthcare support experience who has strong organisational skills, good IT knowledge and the ability to work independently while building effective working relationships across multidisciplinary teams.
If you are proactive, reliable and passionate about supporting outstanding neonatal care, we would love to hear from you.
Main duties of the job
Responsible for ordering equipment and supplies for the neonatal unit through P2P and the Women’s & Children’s Specialty Procurement Team, ensuring stock levels are maintained and resources used effectively. Works with the Stores Lead and Ward Managers to identify cost-saving opportunities and support efficient use of equipment, consumables and services.
Acts as the main liaison with Medical Engineering, ensuring equipment is maintained, serviced and safe, reporting faults and supporting investigations into Medical Device Alerts. Ensures relevant information is shared with key stakeholders.
Oversees the storage, cleaning, monitoring and decommissioning of equipment in line with Trust policies. Supports procurement and equipment replacement programmes, working with Procurement, Materials Management and the Trust Equipment Lead to meet clinical, operational and financial requirements.
Liaises with Gloucester Managed Services (GMS) regarding maintenance, infrastructure projects and unit developments, and supports charitable donors in identifying equipment and service improvement opportunities.
Works closely with the Women’s & Children’s Specialty Procurement Team to ensure effective stores management and the smooth operation of the neonatal unit, while contributing to service improvement, quality initiatives and financial sustainability.
Working for our organisation
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.
As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Detailed job description and main responsibilities
Working closely with the Neonatal Administration Lead, Stores Lead and Ward Managers, the post holder will maintain stock levels, order equipment and consumables, coordinate equipment maintenance and servicing, and provide administrative support to ensure the smooth running of the department. The role also involves working with clinical teams, procurement services and external suppliers to support safe, efficient and high-quality care for babies and their families.
The successful candidate will have strong organisational and communication skills, be able to prioritise competing demands, and work effectively both independently and as part of a multidisciplinary team.
Additional working pattern details: Flexible
The proposed interview date is: 18th September
Additional Contact Details
Vanessa [email protected]
Person specification
Qualifications and Training
Essential criteria
- Educated to GCSE grade C or above (or equivalent) and numeracy NVQ level 3 in administration or equivalent experience in a hospital or office environment.
- Proficient keyboard skills
- Basic understanding of Microsoft packages, including Word, Excel and Outlook
- Willingness to complete Trust-required safeguarding training upon appointment.
Knowldege and Skills
Essential criteria
- Appropriate experience in a relevant area
- Proven organisational skills with the ability to prioritise workload and work to deadlines
Desirable criteria
- Have a basic understanding of clinical terms and products
- Awareness of Manual Handling policies and able to evidence practice within these
Experience
Essential criteria
- Experience of service improvement
- Experience of delivering to targets within financial constraints
Desirable criteria
- Experience of use of NHS procurement systems & processes
Personal Attributes
Essential criteria
- Ability to prioritise own work
- Excellent time management skills
- Discretion, understanding of confidentiality and data protection
- Evidence of the ability to build effective working relationships
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Steph Cameron
- Job title
- Ward manager
- Email address
- [email protected]
- Telephone number
- 0300 422 5529
- Additional information
Vanessa [email protected]
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