Job summary
- Main area
- Procurement Specialist
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-25-T0584
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Victoria Warehouse
- Town
- Gloucester
- Salary
- £31,049 - £37,796 (pro rata if part time)
- Salary period
- Yearly
- Closing
- 28/08/2025 23:59
Employer heading
Procurement Specialist, Band 5
Band 5
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the largest employer in the county, we’re proud to provide outstanding acute, elective, and specialist services to over 650,000 people across our county. Whether you’re just beginning your NHS journey or taking the next step in your career, this is an exciting time to join us. We’re investing in innovation, research, and transformation, with over 100 active clinical studies and major developments underway across our two district hospitals.
You can expect a welcoming and supportive culture and you’ll be supported by passionate colleagues who care deeply about teamwork, development, and delivering exceptional care. We offer structured development programmes, mentoring, and leadership opportunities to help you grow in your career. Gloucestershire has the perfect mix of culture, countryside, and community. With excellent schools, transport links, and access to award-winning green spaces, it’s a great place to live and work.
We value the diversity of our workforce and are committed to creating an environment where everyone feels they belong.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
The annual non-pay expenditure of the Trusts in the health community over which the Procurement Shared Services (PSS) has influence is approximately £70m. PSS provides procurement services to the following Customers:
- Gloucestershire Hospitals NHS Foundation Trust
- Gloucestershire Care Services NHS Trust
- Gloucester Managed Services
Within PSS, there are 3 Procurement Specialists working within a Customer/Divisional team The Procurement Specialist has no budgetary responsibilities but will deal with minor disciplinary issues, allocation of workload and monitoring outputs and delivery to ensure standards and deadlines are achieved and monitor staff sickness / annual leave arrangements for the team. The Procurement Specialist has access to management support but has day-to-day autonomy to proceed with the work of the section. Accountable to Procurement Manager(s).
Main duties of the job
Responsible for the procurement of Goods, Services and Works as required under the direction of the Procurement Manager, to achieve the most economically advantageous result at least risk, and consistent with UK Public Procurement Regulations, Standing Financial Instructions and the operational requirements of the Constituent Organisations and Clients. This will include but not limited to:
- invitation to quote/tender and commercial evaluation
- negotiations with suppliers and contractors
- placement of orders and contracts compliant with the Customers’ Standing Financial Instructions, Procurement Policy and current legislation.
- managing competing priorities
Delivery of annual workplan and achievement of performance and savings targets.
When required, supervise a team of Procurement Officers and Procurement Assistants
Working for our organisation
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 9,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Detailed job description and main responsibilities
Undertake formal quotation and tender exercises for the purchase of goods, services and leases in accordance with Trusts’ Standing Financial Instructions. This will include but not limited to:
- The development and review of specifications for the purchase of goods and services in conjunction with Customer requirements.
- Sourcing, vetting and developing a list of suppliers and contractors to meet a varied purchasing portfolio.
- Preparation and issue of clear and concise Invitations to Quote/Tender and other enquiry documents where necessary consulting with other specialist departments.
Delivery of commercially robust contracts that demonstrate best value outcomes and contribute to savings targets.
Placement of orders and contracts and establishing catalogues, thereafter monitoring deliverables in conjunction with the user.
Undertake UK Public Procurement tender exercises or participate in collaborative procurement exercises under the guidance of Procurement Manager.
Liaison with suppliers with regards to costs, product information and query resolution.
Challenge current purchasing practices, identifying and delivering reduction of costs / streamlined processes and elimination of waste. This will include liaison with suppliers with regard to price negotiation.
Provide sound commercial advice and management information/data analysis as required for use by others to make purchasing decisions.
Attendance at user group meetings and assist in developing/raising the profile PSS both inside and outside the Trusts.
Develop and maintain Process Manuals for Customer and Procurement staff use and ensure they are communicated widely and effectively.
Person specification
Qualifications
Essential criteria
- GCSE Maths & English, grade C or above (or equivalent)
Desirable criteria
- A Batchelors level degree or equivalent work experience
- CIPS Level 4 Diploma or Equivalent
Experience
Essential criteria
- Working in a procurement function
- Has good working knowledge and understanding of sourcing and tendering methods
- An understanding of the principles of negotiation
Desirable criteria
- Has good working knowledge and understanding of sourcing and tendering methods
Knowledge/ Skills
Essential criteria
- Excellent numerical and analytical skills
- Excellent interpersonal and communication skills with the ability to influence and negotiate where necessary
- Ability to prioritise a wide range of competing priorities of own workload
Desirable criteria
- Knowledge of Contract Law and Commercial negotiation training
- Understands who key stakeholders are, and takes actions to proactively manage their inputs, and expectations.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Kumo Dakolo
- Job title
- Procurement Manager
- Email address
- [email protected]
- Telephone number
- 07967 889 837
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