Job summary
- Main area
- Strategy and Transformation
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-25-T0576
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Trustwide
- Town
- Gloucestershire
- Salary
- £27,485 - £30,162 (pro rata if part time)
- Salary period
- Yearly
- Closing
- 02/09/2025 23:59
Employer heading
Administrator and Project Support, Band 4- Strategy and Transformation
Band 4
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the largest employer in the county, we’re proud to provide outstanding acute, elective, and specialist services to over 650,000 people across our county. Whether you’re just beginning your NHS journey or taking the next step in your career, this is an exciting time to join us. We’re investing in innovation, research, and transformation, with over 100 active clinical studies and major developments underway across our two district hospitals.
You can expect a welcoming and supportive culture and you’ll be supported by passionate colleagues who care deeply about teamwork, development, and delivering exceptional care. We offer structured development programmes, mentoring, and leadership opportunities to help you grow in your career. Gloucestershire has the perfect mix of culture, countryside, and community. With excellent schools, transport links, and access to award-winning green spaces, it’s a great place to live and work.
We value the diversity of our workforce and are committed to creating an environment where everyone feels they belong.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
An opportunity has arisen to recruit a Directorate Administrator & Project Support to join the Gloucestershire Hospitals Foundation Trust’s Strategy and Transformation Team.
Reporting to the Strategic Programme Manager the role is to provide administrative and project support to the directorate team and the number of projects the directorate is delivering.
Main duties of the job
To provide administrative and project support to a range of projects being delivered by the Directorate, working to direction and guidance from the Transformation team Programme and Project Managers and the post holder’s own initiative. The role holder will become part of the transformation function that works with Operational Directors, Clinical leads, General Managers and other senior Trust and Integrated Care System (ICS) members to ensure programmes and projects deliver defined outputs and/or outcomes on time.
The post holder will be required to Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes. Ensure effective communication between project teams and partner organisations acting as the first point of contact for inquiries from end users.
Working for our organisation
Gloucestershire Hospitals NHS Foundation Trust is one of the largest hospital trusts in England, delivering services from two general hospitals in thriving Gloucester and beautiful regency Cheltenham. Gloucestershire has excellent transport links and stunning countryside, and was recently ranked in the top three places to live in the UK.
Gloucestershire Hospitals has a £570m annual operating income, 960 beds, over 125,000 emergency attendances and nearly 800,000 outpatient appointments each year. We have 9,000 members of staff who are committed to providing high quality acute elective and specialist services under our vision of ‘Best Care For Everyone’ to a diverse population of almost 620,000.
An exciting transformation programme is underway at Gloucestershire Hospitals NHS Foundation Trust; we call it our journey to outstanding.
We are seeking talented individuals with proven administrative skills who is looking to develop into project support and project management.
Detailed job description and main responsibilities
Project support key roles and responsibilities -
- Provide a competent and effective standard of administrative support to the Strategy & Transformation team and project leads at management level to ensure the smooth running of programmes and projects.
- Communicate effectively with a range of people on a variety of project matters across multiple organisations and with people at Board Level.
-Maintain a library of project files and outputs including strict version control and utilising protocols for change control of documentation.
- Coordinate the progress reporting and the management and arrangement of meetings to number of strategic projects and programmes.
Person specification
Qualifications
Essential criteria
- GCSE Maths and English at grade “C or above
Desirable criteria
- NVQ in Administration Level 4
Experience
Essential criteria
- Experience of creating and updating spreadsheets and databases
- Ability to work well in a team
- Ability to multitask
Desirable criteria
- Experience of working in the NHS or similar customer focused environment
Knowledge/ Skills
Essential criteria
- Organisational skills with the ability to prioritise workload and work to deadlines
- Good communication and interpersonal skills with a good command and understanding of English, punctuation and grammar
- Ability to use own judgment and initiative
- Proficient in Microsoft office, including word and excel
Desirable criteria
- Knowledge and awareness of health and safety issues, risk management, and data protection act
Personal attributed
Essential criteria
- Ability to work well within a team, providing support to others as required
Desirable criteria
- Ability to concentrate where work pattern is unpredictable and there are frequent interruptions – adaptable and flexible
- Ability to deal with complex situations
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Hannah Reed
- Job title
- Programme Manager
- Email address
- [email protected]
- Telephone number
- 0300 422 2222
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