Job summary
- Main area
- Division C
- Grade
- Band 5
- Contract
- 12 months (12 month secondment)
- Hours
- Part time - 30 hours per week
- Job ref
- 188-AC030626
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- University Hospital Southampton
- Town
- Southampton
- Salary
- £32,073 - £39,043 per annum, pro rata
- Closing
- 21/06/2026 23:59
- Interview date
- 29/06/2026
Employer heading
Division C Recruitment and Retention Administrator Lead
Band 5
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
Main duties of the job
We have an exciting opportunity for someone to support recruitment, retention and education across Division C at University Hospitals Southampton.
You will be supporting all teams across the division which includes Southampton Children's Hospital, Women and Newborn, Clinical Support, Pathology, Radiology and the Outpatient administration centre.
This role is vital in supporting the Division and Care Groups with recruitment, retention and education requirements, working with teams in helping implement recruitment and retention initiatives as well as coordinating and supporting education admin requirements. You will work as part of a multidisciplinary team across the trust working to trust policy as well as recruitment regulations ensuring an inclusive working environment.
Working for our organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information. At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients. At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Detailed job description and main responsibilities
Your responsibilities - What you'll do:
• Be the initial divisional point of contact for all staff on all recruitment, retention, and workforce issues, contributing to the workforce planning process implementing processes that are responsive to national and local policy drivers and sensitive to individual professional issues and responsive to clinical / local need and diversity of staff groups in the Division.
• To maintain current knowledge of vacancies, workforce redesign and planning for all staffing groups across the division analysing and utilising recruitment, retention and workforce redesign data alongside the Divisional Education Lead and disseminating as necessary.
• To support the Corporate Retention and Recruitment Agendas and Strategies within the Trust, ensuring processes are completed within the Division and in agreed timescales and are responsive to local issues and demands and are managed with professional insight into skill mix issues.
• To provide administrative and organisational support to the Education Lead for Division C coordinating and planning of all education initiatives and duties and ensuring Statutory and Mandatory training is completed as per Trust Policies.
• The post holder will support the DGM in the preparation, collation of data and documents for CQC and other regulatory bodies’ compliance.
What we're looking for:
We are looking for someone with excellent communication skills verbal and written, you will need to be able to record, analyse and present data to care group, divisional and trust teams.
You need to be educated to degree level or have significant experience in a similar role.
You will need to have excellent organisational skills, prioritising work as required.
This role will require you to work as part of a multidisciplinary team but also to work autonomously. This role requires you to work trust wide, being the link between central teams and across the division.
You may be required to support recruitment initiatives attending recruitment events.
As part of this role, you will support the annual training needs analysis programme collecting information from across the division, reporting through Governance processes and ensuring submission within the agreed timescales.
For further details / informal visits contact:
Catherine Roberts, Matron
[email protected]
Please visit our social media platforms, to find out more about working for UHS:
Person specification
Qualifications, knowledge and experience
Essential criteria
- Degree in HR or other relevant qualification at this level e.g. CIPD level 5, or able to demonstrate equivalent experience of working in a relevant role to this level
- Experience of recruitment including attraction, shortlisting, interviewing etc and awareness of the underpinning legislation and admin to support this
Desirable criteria
- Evidence of further development or relevant work experience related to role e.g., recruitment, resourcing, equalities, diversity, and inclusion (EDI)
- Agenda for Change job evaluation training
- Training and advising others in recruitment and related topics
- Knowledge and understanding of recruitment and retention issues in a clinical healthcare environment
Trust Values
Essential criteria
- Patients First
- Working Together
- Always Improving
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Catherine Roberts
- Job title
- Matron
- Email address
- [email protected]
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