Job summary
- Main area
- Human Resources
- Grade
- Band 4
- Contract
- 12 months (Fixed term 12 months - Covering Maternity Leave until November 2027)
- Hours
- Part time - 22.5 hours per week
- Job ref
- 188-THQ051126
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- University Hospital Southampton
- Town
- Southampton
- Salary
- £28,392 - £31,157 Pro Rata, Per Annum
- Closing
- 15/11/2026 23:59
Employer heading
Human Resources Admin Team Supervisor
Band 4
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Job Title: Human Resources Admin Team Supervisor
Contract: Fixed Term 12 Months - Covering Maternity Leave until November 2027
Hours: 22.5 per week (0.6 wte)
Previous applicants to the 'ER Coordinator' role need not apply.
Main duties of the job
This is an exciting opportunity to join our team at 22.5 hours per week.
The Human Resources Admin Team Supervisor plays a pivotal role in supporting the Employee Relations (ER) Services department to deliver a high-performing, efficient, and compliant HR service aligned with UHS standards.
The role is both administrative and advisory, you must have experience in supervising and managing a small admin team. The role will also require a blend of strong administration and organisational skills, and interpersonal effectiveness in a busy Employee Relations department.
The role reports to a Senior Employee Relations Consultant and works closely with the ER team. You must have previous experience in a customer facing role along with excellent use of word and excel and experience in using other tracking and database systems. You will also need to be able to produce and manipulate reports.
Working for our organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Detailed job description and main responsibilities
In this role, your key responsibilities will include:
-
HR Advisory Support: Provide timely and accurate advice on core HR policies, AFC Terms and Conditions, and procedures to managers and employees.
-
Case Management: Lead on maternity, parental leave, and support leave queries; manage Employment Tribunal documentation and hearing coordination.
-
Database Oversight: Maintain and update the ER Tracker system, ensuring accurate case entries and reporting.
-
Hearing Coordination: Organise disciplinary and dismissal hearings, including complex cases involving doctors, ensuring compliance with MHPS timeframes.
-
Training & Development: Deliver training sessions on maternity policies, ER Tracker usage, and support team development.
-
Stakeholder Engagement: Build strong relationships with managers, union reps, and other stakeholders to facilitate effective ER processes.
-
Administrative Duties: Minute-taking, report generation, data cleansing, reference checking, and maintaining ER mailbox and Staffnet content.
-
Line Management: Oversee ER Administrators, including recruitment, performance management, and workload prioritisation.
Person specification
Qualifications
Essential criteria
- Good standard of general education (i.e. 5 GCSE’s, including English and Maths, or equivalent level of qualification)
- HNC or equivalent qualification/experience
Desirable criteria
- Level 3 CIPD or equivalent
Experience
Essential criteria
- Recent experience in a busy administrative environment.
- Previous experience in a customer facing role
- Intermediate use of word and excel
- Experience using databases and tracking systems including manipulation of data and producing reports
- Experience of supervising and managing a small team
Desirable criteria
- Previous experience in a similar role, administering HR issues
- Experience of working in a healthcare environment
- Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system
Skills / Knowledge
Essential criteria
- Able to build relationships and communicate with senior leaders and able to be persuasive
- Ability to communicate sensitive and complex information both internally and externally
Desirable criteria
- Familiarity of NHS conditions of service and Trust policies and procedures
- An understanding of basic employment law and data protection issues
- Understanding of employment law and data protection issues
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Rebecca Long
- Job title
- Senior Employee Relations Consultant
- Email address
- [email protected]
List jobs with University Hospital Southampton NHS Foundation Trust in Administrative Services or all sectors