Job summary
- Main area
- Theatres & Anaesthetics
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-AC031126
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- University Hospital Southampton
- Town
- Southampton
- Salary
- £28,392 - £31,157 Per annum - Pro rata
- Salary period
- Yearly
- Closing
- 18/11/2026 23:59
Employer heading
Anaesthetic Administrator
Band 4
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Job Title: Anaesthetic Administrator
Contract Type: Permanent
Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.
Main duties of the job
This is an exciting opportunity to join our team as a Band 4 Anaesthetic Administrator to support the Anaesthetic Department at University Hospital Southampton.
About the team:
You will be an intrinsic member of the Anaesthetic Administration team. Your other key working relationships will be with Consultant & Trainee Anaesthetists, Care Group Clinical Lead, Medical Students, Clinical Theatre Operational Managers, Clinicians from other Care Groups and Bed Managers.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
Detailed job description and main responsibilities
The successful candidate will be responsible for :
• Compiling and maintaining rotas for the allocation of all medical staff to operating lists.
• Re-deploy staff in response to unforeseen changes in the clinical complexity of procedures, last minutes changes to availability of staff and list requirements.
• You will compile and maintain night and weekend rotas for the allocation of all medical trainee staff.
• Communicate on a regular basis with the Clinical Theatre Operations Managers and Surgical Specialities to maintain up to date roster allocations.
• You will be responsible for organising and prioritising your own workload.
What we’re looking for:
• You will need to have excellent administrative and organisational skills.
• The confidence to work with patients and senior clinicians.
• The ability to work independently.
Person specification
Physical requirements of the post
Essential criteria
- Health and physical abilities sufficient for the post (if necessary with reasonable adjustments with respect to the Equality Act/Disability Discrimination Act).
- To be able to sit at a PC for fairly long periods of time.
Qualifications / training required
Essential criteria
- RSA2 word processing/typing or equivalent
- As a minimum, to be educated to GCSE (or equivalent) standard with a pass in English
- Knowledge of business and administration policies to NVQ3 standard
Desirable criteria
- Experience of the NHS
- Previous experience of working in a busy hospital environment
- RSA3
Previous or relevant experience necessary
Essential criteria
- Experience as a secretary or administration assistant in a customer focused environment.
Special requirements of the post
Essential criteria
- To demonstrate a good understanding of the importance of confidentiality and data protection.
- Ability to work autonomously and be part of a team.
- Friendly and approachable manner.
- To be polite, sympathetic, patient and diplomatic
- Able to work on initiative
Trust Values
Essential criteria
- Patient First
- Working Together
- Always Improving
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Melanie Peck
- Job title
- Anaesthetic Admin Manager
- Email address
- [email protected]
List jobs with University Hospital Southampton NHS Foundation Trust in Administrative Services or all sectors