Job vacancy: Project Manager Digital, Hampshire Hospitals NHS Foundation Trust, Winchester

Job summary

Main area: Corporate Division
Grade: NHS AfC: Band 7
Contract: Permanent
Hours: Full time - 37.5 hours per week (Must be able to work across all sites - Minimum 2 to 3 days a week on site and more if required)
Job ref: 251-CORP4048-PMD

Employer: Hampshire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Hampshire County Hospital
Town: Winchester
Salary: £49,387 - £56,515 Per annum
Salary period: Yearly
Closing: 21/04/2026 23:59

Project Manager Digital

NHS AfC: Band 7

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Detailed job description and main responsibilities

Project Delivery
• Provide formal project management leadership.
• Where necessary, lead a project from proposal, through initiation, delivery/implementation, and onto sustained business as usual.
• Put in place and maintain detailed delivery plans for each project.
• Work closely with the Senior Responsible Officer (SRO) for each project.
• As necessary work with and direct the resourcing of digital project support staff (assigned support staff will change and flex as necessary).
• Deliver projects in line with Quality Improvement (QI) principles, the agreed project/programme lifecycle, and Trust standard project management formats and governance, in line with Digital Business Management and Trust priorities
• Maintain standards of best practice in project management.
• Utilise all necessary improvement tools.
• Lead identification of and collaboration with specialist resource (such as IT, Business Intelligence etc) needed to deliver the project.

Benefits Management
• Working with the SRO (who is accountable for delivery), define, track and support delivery of benefits, working with the SRO who remains accountable for realisation
• Working with the SRO, budget holder and Divisional Finance Manager to ensure that financial benefits are included in defined Cost Improvement Plans (CIPs).
• Ensure that monetisable non-cash releasing savings are clearly defined and tracked
• Ensure that all non-financial benefits are clearly defined and tracked.

Reporting, Assurance and Governance
• Provide assurance that projects are effectively established.
• Ensure the project has clarity in governance arrangements, timelines, resource requirements, risks, benefits and outcomes.
• Define and report on key indicators, measures and metrics that demonstrate the impact of the project.
• Ensure projects have been assessed for impact on Quality and Equality.
• Escalate project risks and issues as necessary and develop remedial plans as necessary.
• Accountable for producing routine and ad hoc reports as required to support communication of progress, highlight issues and risks, and generally promote the work of the project.
• Ensure that digital projects follow established processes and good practice in implementation, including approval, procurement, information governance, security, support arrangements, testing, training, development, go-live and handover to business as usual.

Stakeholder Engagement and Change Management
• Engage clinical teams, service managers, senior leaders and individuals from all levels of the organisation to design solutions, support delivery, and ensure adoption of changes in practice and process.
• Lead change management work to enable front line teams to understand and diagnose issues to develop effective solutions.
• Provide continuity in leadership to support management of change working with clinicians.

Staff Management
• The postholder may have line management responsibility depending on programme requirements.
• Ensure that any risks to project support resource are anticipated and planned for.

Trust values
Our values help us in what we do and how we do it. It is important that you understand and use these values throughout your employment with the Trust to define and develop our culture.

The post holder will be:
• Inclusive, valuing and celebrating everyone’s diversity and success.
• Compassionate, caring about our patients.
• Accountable and responsible, always looking to improve.
• Respectful for all and show integrity in everything.
• Encouraging and challenging each other to always do our best.

Customer care for patients and/or service users:
The project manager is responsible for ensuring all plans, changes and outcomes have clinical support and, where possible and applicable, have been developed through continuous engagement with patients and public. All schemes will be assessed in detail for any risks to quality or the Trust’s highest standards of patient care.

Communication:
The post holder will develop and maintain key working relationships. Develop robust partnership working arrangements with peers in management positions to ensure responsibilities are clearly understood. Key relationships will be:
• Chief and Deputy Chief Information Officers
• HHFT Head of Project Delivery – Digital
• Head of Digital Business Management
• Digital Programme Managers
• Chief and Deputy Chief Clinical Information Officers
• Chief Nursing Information Officer
• SROs of projects and programmes
• IT technical/Business Intelligence teams
• Operational Directors and Operational service managers
• Clinical teams

The postholder will be required to:
• Present to senior managers and clinicians across the organisation, accurately reporting workstream/project/programme status and proposing, where appropriate, mitigation actions.
• Work closely with clinical teams and demonstrate a highly professional approach in working with clinicians, in terms of liaison and speedy response.
• Contribute to the communication strategy for the project, providing communications material and content as required.
• Be highly independent and able to solve complex problems within their team, escalating only those issues that are critical to the delivery of the project outcomes.
• Present on project progress, deliverables and benefits to different forums and stakeholders.
Planning and organisation:
In addition to the above:
• The postholder will be accountable for the development of rigorous plans supporting all projects.
• Ensure all projects benefit from relevant broader input of skills and perspective where necessary to identify opportunities and risks.
• Ensure that interdependencies between projects and continuous improvement impacts can be identified and risks tracked.
• Where necessary develop mechanisms to facilitate the involvement of patients and the public in the delivery of the project outcomes.

Budgetary and resource management:
• May be required to manage a small budget dependant on the programme and component projects.
• Working with the Head of Digital Business Management and SRO ensure that projects that require financial investment have the financial resources confirmed and that the project is subsequently delivered to budget.
• The postholder may have line management responsibility depending on programme requirements.
• Ensure that any risks to project management resource are anticipated and planned for.

Training and research responsibilities:
• Ensure own compliance regarding mandatory training - maintaining records of training and development undertaken.
• Undertake and engage in training and development opportunities to achieve the essential requirements of the post and support service development.

Person specification

Training and qualifications

Essential criteria

Educated to degree level or equivalent level of relevant experience.
Experience as a manager in the NHS at band 6 or above
Project management qualification at Foundation level (e.g. PRINCE2 Foundation) or equivalent practical project management experience.
Familiar with Improvement methodologies/techniques such as Quality Improvement, LEAN, Six Sigma, PDSA.

Desirable criteria

Degree or postgraduate qualification.
PRINCE2 Practitioner or qualification in another recognised project management methodology (e.g. Agile, Lean).
Formal information technology qualification.

Experience and knowledge

Essential criteria

Experience of managing Technical digital or complex projects from initiation through to implementation and transition into business as usual, ideally within the NHS or a similarly complex organisation
A proven track record of delivering measurable benefits
An understanding of technical aspects of implementation such as interfacing and testing
Experience of problem solving and supporting others to develop this skill.
Experience of working with a wide range of clinical, operational and corporate stakeholders, supporting engagement and collaborative delivery
NHS (or equivalent) experience of facilitating and managing change within healthcare organisations
Understanding of clinical and non-clinical healthcare processes.

Desirable criteria

Demonstrable experience in managing complex projects in an acute NHS Trust
Experience of managing a team of people to deliver outcomes.

Skills and Ability

Essential criteria

Good verbal and written communication skills, with the ability to communicate effectively in complex, difficult, or uncertain environments
Ability to assimilate complex, multi‑disciplinary information and develop practical, workable solutions
Good presentational skills, including the ability to prepare written reports and present information clearly to senior leaders and clinicians
Knowledge and experience of producing and maintaining core project documentation, including project briefs, implementation plans, highlight and exception reports, risk and issue logs, and project closure reports.
Ability to work under pressure, prioritise effectively, and deliver agreed outcomes to timescale.

Desirable criteria

An evidenced portfolio demonstrating delivery of sustainable change and measurable benefits.

Our commitment to you:

We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

The paperwork:

HHFT is committed to putting the safety and care of our patients first – as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
All new staff will be subject to a probationary period covering their first six months in post.
In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.
We believe that using technology wisely reflects strong time management and a commitment to innovation. However, it's essential to personalise your recruitment application to showcase your unique skills and experiences. Over-reliance on generic, AI-generated content may result in rejection if multiple candidates submit applications with similar language or structure. In such cases, recruiting managers may reach out for further clarity where applications appear consistent with others, to better understand your individual strengths.

Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or [email protected].