Job overview

Child Health at Hampshire Hospitals NHS Foundation Trust is pleased to offer the opportunity to join us as a ward Clerk.   As an integrated service we pride ourselves in delivering health care at the point of need and are one of the few such organised services within the UK.  Northbrook Ward on the Winchester site is an 18 bedded unit that provides care for children who require admission as an emergency, from The Emergency Department (ED), Sophie’s Place (SP) or GP’s.  Children may also be booked in for treatment with Oncology, Orthopaedic, General Surgical or Medical Problems. 

Main duties of the job

Working closely with nursing, medical, other staff and outside agencies, to contribute to the maintenance and on-going development of an effective and efficient administrative, clerical and secretarial service for users of the one or more inpatient wards and/or day and out-patient units, their relatives and visitors through the performing of key administrative, clerical and secretarial tasks.
 Update admission trolley on a daily basis
 To input information into the IT systems used within the Child Health Service, including systems used for admission/ transfer/ discharge and coding, ensuring that information is correct and up-to-date.
 Register patients and add encounter/episode and /or outcome on the Trust’s patient administration system.
 To be responsible for the maintenance of the wards administrative processes and systems contributing to their on-going development and improvement.
 To receive/welcome new patients onto the ward, checking particulars on their records and ensuring notes and necessary paperwork is collated and in order; ensuring identity bracelets are available for nursing staff; compiling sets of required blank documentation for emergency patients; informing the nurse in charge or deputy of any query new patients may have, and ensuring the safety of the children and young people by ensuring the security of the unit doors at all times

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or [email protected].