Job summary
- Main area
- COR
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 229-COR-8378859
- Employer
- Wye Valley NHS Trust
- Employer type
- NHS
- Site
- The County Hospital
- Town
- Hereford
- Salary
- £28,392 - £31,157 Per Annum, Pro Rata
- Salary period
- Yearly
- Closing
- 15/11/2026 23:59
Employer heading
Data Officer (Internal)
Band 4
Top Tips for Job Application Forms
Once you have successfully found a position you wish to apply for, you need to make sure your application does you justice and provides you with the best possible chance of getting an interview.
This means reading the job description and person specification and taking time over your application demonstrating your skills and experience.
Click Here to access our 5 top tips to support your application.
Job overview
*Internal Applicants Only*
We are seeking an enthusiastic and organised individual with experience of working in a clinical environment to join our Clinical Trials Team. The post holder will coordinate data collection, entry, validation and reporting across a range of clinical studies and specialties, ensuring data is accurate, complete and submitted within deadlines.
Working independently, the successful candidate will liaise with clinical and research teams, Principal Investigators, sponsors and Clinical Trials Units to resolve data queries, coordinate patient assessments and follow-ups, maintain trial documentation and ensure compliance with study protocols, Good Clinical Practice (GCP), research governance and data protection requirements.
Main duties of the job
-
Collect, enter, validate and report clinical trial data accurately and within deadlines.
-
Identify and resolve data discrepancies, respond to queries and escalate concerns appropriately.
-
Coordinate patient assessments, appointments, recruitment and follow-up activities in line with trial protocols.
-
Liaise with clinical teams, researchers, sponsors and Clinical Trials Units.
-
Maintain trial records, site files, spreadsheets, databases and EDGE recruitment reports.
-
Ensure compliance with research protocols, GCP, governance requirements and patient confidentiality.
-
Undertake data quality checks, internal audits and support audit readiness.
-
Review and improve data collection processes, SOPs and work instructions.
-
Provide guidance and training to colleagues on clinical trial data procedures.
-
Manage competing priorities, contribute to research promotion and service improvement.
Working for our organisation
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire University NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: “The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential.”
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the job description attachment with the job advert.
Person specification
Education and Qualifications
Essential criteria
- Level 3 qualification in Administration or equivilant experience and knowledge relevant to clinical data or research
- Good standard of education to minimum GCSE English and Maths A-C/4-9 or equivalent
- ICH GCP Training Certificate or willingness to undertake
Skills, Knowledge and Abilities
Essential criteria
- Knowledge and understanding of relevant legislation and guidelines (e.g. GCP, GDPR, Research Governance Framework)
- Good working knowledge of medical terminology, preferably clinical trials specific
- Familiarity with NHS clinical and information processes and systems
- Advanced IT skills with ability to work simultaneously across multiple computer applications
- Ability to interpret and abstract complex information summarising and reporting various forms of data
- Excellent attention to detail, methodical with high standards of accuracy
- Ability to deal with sensitive and confidential information
- Excellent written and verbal communication skills
- Excellent interpersonal skills in order to work effectively with a wide range of health professionals and as part of a team
- Well developed analytical and problem solving skills
- Well organised and skilled in time management with ability to meet deadlines and also work with several projects simultaneously
Experience
Essential criteria
- Experience in a NHS clinical administrative role
- Working knowledge of Trust computerised systems
- Expert user of Microsoft office programmes e.g. Excel, PowerPoint, Word, Outlook
- Highly IT competent with experience using clinical databases (e.g. EDGE, REDCap, or similar)
- Experience of basic data management processes
Desirable criteria
- Prior experience in a clinical research environment
- Project management experience
Personal Attributes
Essential criteria
- Professional and flexible approach
- Commitment to high standards and continuous improvement
- Ability to work independently and as part of a team
- Mental effort- Frequent requirement for intense concentration Positive, proactive attitude to learning and development
Other factors
Essential criteria
- Ability to fulfil the travel requirements
Employer certification / accreditation badges
.png "NHS Rainbow badge")
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Emma Collins
- Job title
- Lead Research Nurse
- Email address
- [email protected]
- Telephone number
- 01432 355444
- Additional information
Contact No. 01432 355444 ext. 5778
List jobs with Wye Valley NHS Trust in Administrative Services or all sectors