Job summary
- Main area
- Renal Medicine
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 20 hours per week (Monday to Friday Afternoons)
- Job ref
- 361-UPL-6146772
- Employer
- East and North Hertfordshire NHS Trust
- Employer type
- NHS
- Site
- Lister Hospital
- Town
- Stevenage
- Salary
- £25,147 - £27,596 per annum pro rata
- Salary period
- Yearly
- Closing
- 07/05/2024 23:59
Employer heading
Medical PA - Renal
NHS AfC: Band 4
Here at East and North Hertfordshire NHS Trust,
Our mission is:
Providing high-quality, compassionate care for our communities
Our vision to 2030 is:
To be trusted to provide consistently outstanding care and exemplary service
Job overview
We are recruiting for a Medical Secretary who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.
To be responsible for the provision of an efficient, comprehensive personal assistant and administrative support service to the Consultant/s and any other members of their team/s.
You will be required to work independently using your own initiative, applying a high degree of confidentiality to all aspects of work.
Our Values are Include, Respect and Improve. It is important that you understand and refer to our values during your recruitment process and beyond!
Main duties of the job
To undertake transcription of all clinical letters.
Date stamp and prioritise all incoming correspondence, locating patient notes to respond and then deal with promptly bringing urgent correspondence to the Consultant/s attention at the earliest possible time.
Tracking notes to relevant area/s and Consultant/s as appropriate.
Deal efficiently with all patient enquiries by phone, letter or personal appearance, exercising initiative and tact with regard to action necessary. Ensure that all messages are relayed as quickly as possible to the consultant/s and their medical team/s..
To deal with patients and bereaved relatives, exercising common sense and good judgement to analyse complex or antagonistic situations.
Working for our organisation
At East and North Hertfordshire NHS Trust, we are proud of the range of general & specialist services we provide & our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible & innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.
We run the following hospitals:
- The Lister Hospital, Stevenage
- New Queen Elizabeth II (New QEII), Welwyn Garden City
- Hertford County, Hertford
- Mount Vernon Cancer Centre (MVCC), Northwood
We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation; our staff & patients are at the heart of delivering this ambitious agenda.
We understand that finding and starting a new job is an important life decision. If you need reasonable adjustments for a disability, or a life event, such as menopause - so that we can consider your application fairly & to get the best out of you during the selection process, please let us know.
We are committed to a positive work life balance for our employees. Employees are entitled to seek to work flexible working patterns & we are committed to listen and consider all requests. Such requests, of course, have to be made & considered formally, & will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.
Detailed job description and main responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Person specification
Qualifications / Training
Essential criteria
- PAS trained
- Audio typing speed 45wpm min.
- GCE English
Desirable criteria
- AMSPAR or other Medical Secretarial qualification
- RSAIII typing
- Shorthand and minute taking experience
Previous Experience
Essential criteria
- Demonstrable secretarial experience
- Managing appointments and diaries
- Handling telephone enquiries
Desirable criteria
- Patient administration experience
- Recent medical experience within NHS
Skills
Essential criteria
- Excellent communication skills
- Ability to prioritise and work under pressure
- Ability to work effectively in a team
- Ability to manage own workload without supervision
- Excellent verbal/written and interpersonal skills
- Methodical and able to prioritise own workload
- Ability to adapt to change
- Enthusiasm, initiative and flexibility
Desirable criteria
- Comprehensive understanding of patient needs
Knowledge
Essential criteria
- Computer literacy
- Medical terminology
- Proficient in Microsoft work and excel software
Desirable criteria
- Organisational structures
- Lorenzo or similar software knowledge
- Database knowledge
Other Requirements
Essential criteria
- Understanding of, and commitment to, equality, diversity and inclusion
- Role model our Trust values every day
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jodie Wilson
- Job title
- Medical Secretary Coordinator
- Email address
- [email protected]
- Telephone number
- 01438 284362
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