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Job summary

Main area
Admin
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
275-2509MRC
Employer
Medway NHS Foundation Trust
Employer type
NHS
Site
Medway Maritime Hospital
Town
Gillingham
Salary
£27,485 - £30,162 per annum
Salary period
Yearly
Closing
24/09/2025 23:59

Employer heading

Medway NHS Foundation Trust logo

Medical Rota Coordinator

Band 4

Do you have the ambition and vision to deliver the Best of Care by the Best People?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.

Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.

Job overview

Medical Rota Coordinator

Division: HR & OD 

Salary: £27,485 - £30,162 per annum

Interview Date: 1st October 2025 (face to face) 

Are you highly organised, detail-oriented, and ready to play a vital role in supporting frontline healthcare services? We’re looking for a Medical Rota Coordinator to join our dedicated team at Medway NHS Foundation Trust.

Main duties of the job

As part of the Medical Rota Office, you’ll ensure the smooth running of medical staff rotas across the Trust. This is a dynamic role where no two days are the same — from preparing and updating rotas, coordinating cover for absences, and managing temporary staffing requirements, to liaising with clinical teams and external agencies.

You’ll be a key point of contact, providing helpdesk support for rota and staffing queries, and ensuring our electronic eRostering system is accurate and up to date. By working closely with operational and clinical colleagues, you’ll help ensure patient services are always safely staffed

Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

Working for our organisation

Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy – Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B – Bold

E – Every person counts

S – Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Detailed job description and main responsibilities

What You’ll Do

  • Prepare and publish weekly medical rotas, ensuring clinical sessions are covered.
  • Identify and manage gaps in staffing, arranging cover for planned and unplanned absences.
  • Ensure on call services are covered at all times.
  • Liaise with operational service teams to resolve and escalate issues impacting rotas.
  • Coordinate locum and temporary staffing, ensuring the right cover is in place.
  • Maintain records of annual leave, study leave, and staff absences.
  • Provide support to medical staff regarding rota queries and study leave entitlement.
  • Contribute to improving rota management policies and processes.

Person specification

Qualifications

Essential criteria
  • NVQ level 4 or equivalent level of working experience

Knowledge

Essential criteria
  • Good working knowledge and experience of mainstream word processing, spreadsheet and email software, preferably MS Office.
  • Good knowledge and understanding of the functionality and operation of hospital patient information systems or similar

Experience

Essential criteria
  • Substantial secretarial/ administration experience, preferably in a health service environment.
  • Understanding and use of working with medical terminology
  • Excellent computer literacy, ability to use Word ,Excel and Google sheets
  • Experience of using PAS and Galaxy or equivalent
  • Experience of medical rostering

Skills

Essential criteria
  • Excellent written and oral communication skills
  • Ability to project a professional manner and approach
  • Ability to work on own initiative, to work within a team and to work to deadlines and within available resources
  • High level of work organisation, self-motivation, drive for performance and improvement, reliable and flexible in approach and attitude
  • Ability to investigate and analyse data

Employer certification / accreditation badges

No smoking policyPositive about disabled peopleAge positiveDefence Employer Recognition Scheme (ERS) - BronzeDefence Employer Recognition Scheme (ERS) - SilverDisability confident employerNHS Rainbow badgeStep into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Karen Wright
Job title
Medical Rota Team Leader
Email address
[email protected]
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