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Crynodeb o'r swydd

Prif leoliad
Finance
Gradd
Band 2
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
275-2508GOA
Cyflogwr
Medway NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Medway Maritime Hospital
Tref
Gillingham
Cyflog
£24,465 per annum/pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
21/08/2025 23:59

Teitl cyflogwr

Medway NHS Foundation Trust logo

General Office Administrator

Band 2

Do you have the ambition and vision to deliver the Best of Care by the Best People?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.

Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.

Trosolwg o'r swydd

General Office Administrator

Division: Corporate

Care Group: Finance

Band: 2 

Salary: £24,465 per annum/pro rata 

Interview Date: 27th August 2025 

We are recruiting for a General Office Administrator who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Prif ddyletswyddau'r swydd

This post is part of the General Office Team within the Trust Finance Directorate. 

The post holder is responsible for ensuring that all General Office cash and administration duties are carried out in accordance with Trust Standing

Financial Instructions.

The postholder will be responsible for ensuring that all income received by the Trust is input to Trust Financial Ledgers.

The post will also assist in the day to day responsibilities of the General 
Office which will include liaising with members of the general public, NHS employees, other NHS bodies and other organisations.

Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

Gweithio i'n sefydliad

Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy – Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B – Bold

E – Every person counts

S – Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Ensuring that all cash, cheque, credit/debit card and direct bank payments received by the Trust are input into the Trust Financial Ledgers on a timely
basis.

To ensure that the allocation of all receipts are made against the relevant invoice within the debtors ledger or to the correct financial code.

To ensure that all income documentation, remittances or backing to support receipts are received and scanned to the relevant systems.

Liaising with other NHS bodies and Trust suppliers.

Assisting staff responsible for the management of petty cash floats and ensuring controls are followed to prevent loss, theft and fraud.

Assisting staff responsible for processing patient travel claims in accordance with department of health guidelines. This includes ensuring
the patient qualifies for reimbursement, that adequate paperwork is
presented by the patient and duplicate payments are not made.

Assistance in receiving, safeguarding and managing inpatient valuables whilst they stay with the Trust.

Processing of ICR (Injury Cost Recovery) paperwork under guidance from Finance.

Ensuring Information Governance procedures are followed at all times, ensuring data in the General Office is appropriately recorded, stored
and shared.

Manyleb y person

Qualifications

Meini prawf hanfodol
  • NVQ level 2 / AAT study or equivalent qualification preferable or relevant levels of experience
  • Minimum of 5 GCSEs or equivalent, including Maths and English at grade C or above

Knowledge

Meini prawf hanfodol
  • Finance processing and administration
  • Cash handling procedures and controls

Experience

Meini prawf hanfodol
  • Computerised financial systems, use of spreadsheets and databases
  • Experience in an equivalent financial environment
  • Experience of advising on Department of Health and Department of Work and Pensions guidelines relating to travel claim reimbursement and other finance duties

Skills

Meini prawf hanfodol
  • High level numerical and analytical skills
  • Accurate finance and administration skills
  • Excellent keyboard skills and experience of Microsoft office
  • Good verbal and written communication
  • Ability to work under pressure
  • Effective time management
  • The ability to work as part of a team
  • The ability to communicate detailed advice and guidance which impacts with a wide range of managers and staff across the organisation

Bathodynnau ardystio / achredu cyflogwyr

No smoking policyPositive about disabled peopleAge positiveDefence Employer Recognition Scheme (ERS) - BronzeDefence Employer Recognition Scheme (ERS) - SilverDisability confident employerNHS Rainbow badgeStep into health

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Andrea Clarke
Teitl y swydd
Senior Financial Accountant
Cyfeiriad ebost
[email protected]
Rhif ffôn
01634976281
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg