Job vacancy: Senior Project Manager, Medway NHS Foundation Trust, Gillingham

Job summary

Main area: IT PMO
Grade: Band 8a
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 275-2609SPM-PMO

Employer: Medway NHS Foundation Trust
Employer type: NHS
Site: Medway Foundation Trust
Town: Gillingham
Salary: £57,528 - £64,750 per annum/pro rata
Salary period: Yearly
Closing: 30/09/2026 23:59

Senior Project Manager

Band 8a

Do you have the ambition and vision to deliver the Best of Care by the Best People?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.

Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.

Detailed job description and main responsibilities

Fully participate as a member of the PMO team in managing and co-ordinating a significant number of PMO activities and tasks

Responsible for the day to day management of individual projects / work streams and provide project management support to the Programme Director, Workstream Leads – PMO;

Manage the Programme’s PMs to ensure that all deliverables are fit for purpose, integrated effectively and implemented on time;

Manage the dependencies and interfaces between projects to ensure their successful delivery in line with strategic objectives;

Use conflict resolution strategies in response to barriers of understanding or acceptance faced by or from the application teams and/or wider Trust audience;

Apply expert technical knowledge and operational experience to the deployment of IT solutions, whilst ensuring that all IG requirements are met;

Lead technical IT based investigations and impact assessments on supplier products;

Manage supplier relationships by establishing robust communications channels with supplier project managers to ensure timely product delivery and fit for purpose criteria;

Ensure that all programme documentation is fit for purpose, accepted and retained in line with Programme Management Office processes;

Handle programme and works stream risks and issues, assisting in mitigating them as far as possible and escalating them to the Programme Board as required;

Interpret highly complex information to inform key decisions that ensure the integrity and delivery of tasks and project work within the Programme meets its set deadline;

Provide professional senior project management to the Trust to assist departments with the delivery of applications, systems and technology solutions that realise the full benefits for patients and the Trust;

Produce and maintain the formal programme documentation required throughout the project lifecycle including the production of Board level reports, plans, policies and procedures;

Develop and maintain strong communications links with key stakeholders, including Programme Boards, conveying complex issues and facilitating desired outcomes with the Head of Digital Programmes

Work flexibly as a member of the PMO management team to ensure the programme delivers a high-quality patient focused service;

Act as an ambassador for the Trust’s PMO Programme at all times;

Identify the impact and support the operational change management resulting from the implementation of any new applications across the Trust;

Provide direct line management responsibility for substantive and project staff in line with Trust policies and best practice;

Use highly developed leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams across the Trust, such that they understand and work to achieve the Trusts’ performance expectations

Manage the process of identifying and updating the interdependencies between programmes and projects

Person specification

Qualifications

Essential criteria

Master’s Degree level education or equivalent in a relevant subject or demonstrable significant relevant experience
PRINCE2 Practitioner or equivalent

Knowledge

Essential criteria

Thorough understanding of how IT supports the delivery of safe patient care within the NHS
Be able to manage and deliver large scale IT projects from start up, including scoping

Experience

Essential criteria

Proven successful delivery of healthcare programmes
Experience of programme management in an NHS environment
Experience of managing project budgets and managing project change
Proven experience of leading complex projects

Skills

Essential criteria

Confident user of MS Office and MS Project or other project management tools
Management of risks and issues throughout the lifecycle of the project, including the tolerance and escalation of risks and issues.
Able to quantify and balance competing requirements within projects
Ability to work across teams, departments and organisations in a complex environment

Please note that we do not accept applications via CV or recruitment agencies.

This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity.

Applications are welcomed from applicants who wish to apply for a position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and accommodated where the needs of the service allow.

We welcome applications irrespective of people's age, disability, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

All staff no matter where they work or which age group of patients they work with must be aware of their responsibility to act when they feel a child, young person or vulnerable adult has been or is at risk of abuse.

We are a fully non-smoking Trust. Smoking is completely prohibited in all Trust buildings, grounds and car parks for patients, visitors, staff and contractors.

This Local Employment Partnership Employer shares information about new starters with Jobcentre Plus, for statistical purposes only.

After applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the Resourcing Team on 01634 830000.

If you have not heard from us within 21 days of the closing date, please assume that you have not been shortlisted on this occasion.

We wish to stress that no discourtesy is intended in following such a procedure, and you should not let this deter you from future applications.